secretary - Executive AssistantSyCip, Gorres, Velayo & Co. (SGV)

Join our Business Enablement Service (BES) team to support the important business enablement functions that keep our organization running strong. As a Business Enablement Service professional, you will work across teams to provide the knowledge, resources and tools that help SGV/EY deliver exceptional quality service to our clients, and win in the marketplace for SGV/EY's growth and profitability. Major teams within Business Enablement Service include Finance, Information Technology Services, People Team, Learning and Development, Brand & Marketing and Communications, Risk Management, Business Support Group.
With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That's how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional SGV/EY experience lasts a lifetime.
Job Summary:
The Executive Assistant will be assisting the administrative functions, which could
be clerical or administrative in nature, of the Market Group (MG) assigned. Furthermore, it is crucial for this role to have good communication skills as there will be a need to communicate to the different groups within the firm. In addition, there may be instances that you will be needing to act as a reliever to the Group Secretary or render overtime.
Duties and Responsibilities:
Administrative
Manages and coordinates the daily/weekly/monthly appointments and travels of the Partner
Prepares the logistic requirements tor Partner's meetings (in-house, on-site, and teleconference)
Coordinates with HR and/or Travel Management tor Partner's travel logistics
Communication
Answers/screens/places phone calls
Handles incoming and outgoing Partner's letters and documents
Drafts correspondences as required by Partner
Reviews, proofreads, and edits documents developed for Partner's signature
Records and office supplies
Maintains client-related files, as needed
Maintains and updates client mailing database
Prepares Partner's weekly time report
Prepares Partner's expense liquidation report
Prepares time report of cluster members who are out of the office
Monitors and requests tor office supplies needed by the cluster
Qualifications:
Bachelor's/College Degree in any field
With at least 1 year work experience in providing administrative and secretarial support
Proficient in MS Office Suite (Excel, Word and PowerPoint)
Has ease in operating all necessary office equipment
Good in verbal and written Business Communication
Executes professionalism in handling telephone calls and emails
Can do multi-tasking jobs and has good interpersonal skills
Exudes professional appearance standards with a positive hospitable attitude