secretary/ BookkeeperRemote VA

We are looking for a dependable and detail-oriented Secretary/Bookkeeper to manage front-office communications, basic bookkeeping tasks, and project coordination duties. The ideal candidate will handle phone calls, enter work orders and invoices, assist with permit and licensing research, and provide general administrative support. Strong multitasking skills and familiarity with bookkeeping software (QuickBooks) are essential for success in this role.Key Responsibilities:
Answer incoming phone calls and direct them appropriately or take messages
Enter work orders into the system and update job statuses as needed
Create and process invoices accurately and on time
Assist with accounts payable and receivable entries
Research permit and license requirements for new projects, job sites, or services
Maintain and organize digital and paper records for jobs, invoices, and documentation
Assist with scheduling, email correspondence, and other office tasks as needed
Provide administrative support to management and field staff
Ensure office operations run smoothly and efficiently
Requirements
Proven experience in an administrative or bookkeeping role
Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
Excellent phone etiquette and communication skills
Strong organizational and multitasking abilities
Ability to work independently and handle confidential information
Familiarity with permit/license research or willingness to learn
High attention to detail and accuracy in data entry and invoicing
BenefitsPurely work-from-homeNight Shift (EST)Weekly pay
Remote VA

Metro Manila
Permanent
Full-time