sales Documentation Officer8990 Housing Development Corporation

SALES DOCUMENTATION OFFICER
 
Job description
 
Sales Documentation:
Process and verify sales documents such as reservation forms, buyer's information sheets, and contract-to-sell agreements.
Ensure accuracy and completeness of all sales documents before endorsement to appropriate departments (Legal, Accounting, etc.).
Records Management:
Maintain and update client files and documentation logs (both hard and soft copies).
Monitor and ensure timely submission of buyer requirements.
SAP Coordination and Documentation:
Coordinate with the MIS team regarding SAP-related concerns and documentation processes.
Facilitate generation and encoding of SAP contract numbers.
Act as point person for certain SAP-related tasks even if not directly assigned, to ensure smooth workflow and minimize delays.
BERDE Project Coordination:
Coordinate with the Mont Team and various consultants (both Cebu and Manila-based), including the BERDE consultant, on matters related to sustainability documentation and requirements.
Support the BERDE certification process even if it falls outside of the sales documentation scope, to ensure alignment across project stakeholders.
Cross-Department Facilitation:
Assist in coordinating and following up on tasks across different departments, even if outside the immediate sales documentation scope, in order to streamline processes and avoid bottlenecks.
Client and Internal Support:
Guide buyers through the documentation process, including payment schemes and financing requirements.
Schedule and coordinate contract signing and notarization.
Address inquiries and provide updates to clients and internal teams regarding document status.
Compliance and Reporting:
Ensure documentation complies with company policies, real estate laws, and government regulations.
Generate and submit regular reports on documentation status, pending tasks, and issues encountered.
Job Qualifications
 
Education:
Bachelor's Degree in Business Administration, Real Estate Management, Marketing, or any related field.
Experience:
At least 1-3 years of experience in sales administration or documentation in real estate, property development, or related industries.
Familiarity with pre-selling and post-selling processes is a strong plus.
Technical Skills:
Proficiency in MS Office (Excel, Word, Outlook) and CRM software.
Knowledge in contract processing, reservation agreements, and loan documentation.
Soft Skills:
Excellent organizational and administrative skills.
Strong attention to detail and accuracy.
Good communication and interpersonal skills.
Can work under pressure and meet deadlines.
Others:
Knowledge of local property laws, buyer documentation processes, and financing requirements (e.g., Pag-IBIG, bank financing) is an advantage.
Must be willing to work onsite and travel to project sites if required.