regional sales Administrative associate - cauayanJapan Tobacco International

We're JTI, Japan Tobacco International and we believe in freedom.
We think that the possibilities are limitless when you're free to choose. In fact, we've spent the last 20 years innovating, creating new and better products for our consumers to choose from. It's how we've grown to be present in 130 countries. But our business isn't just business. Our business is our people. Their talent. Their potential. We believe when they're free to be themselves, grow, travel, and develop, amazing things can happen for our business.
That's why our employees, from around the world, choose to be a part of JTI. It's why 9 out of 10 would recommend us to a friend. And why we've been awarded Global Top Employer status, six years running.
So when you're ready to choose a career you'll love, in a company you'll love, feel free to #JoinTheIdea. (Learn more: jti.com)
WHAT THIS POSITION IS ABOUT - PURPOSE
The incumbent will be responsible for the preparation of reports and presentations for the Regional Sales Manager. She/he will ensure administrative support and professional communication between the field force and other departments of the Company.
WHAT WILL YOU DO - RESPONSIBILITIES
Perform Sales Admin-related activities in support of the Branch:
Monitoring and management of office supplies, pantry consumables, and sales vehicle consumable
Processing of ASH Concur expenses
Management and liquidation of Branch Revolving Fund, inclusive of WIC and Branch Finance expenses
Updating of DSO list of vehicles and assignees
Payment of branch utility bills- Mailing of documents
Preparations for various sales and company meetings and events
Assistance in travel bookings for various sales meetings
Regular updating of branch organizational charts and branch territory maps
Coordinate and process requests related to staff house (e.g. additional occupants, transfers, rent increase, furniture, etc.)
Assistance in purchase of branch/warehouse furniture- Preparation of coffee/snack/meal for branch visitors and/or guests
Assistance in the bidding and disposal process for scrap Disposal-Validation / Monitoring of GRIR (Goods Receipt/Invoice Receipt)
Perform activities in support of the Distributor Manager:
Updating of DP SOA
Creation and filing of Market Returns
Processing of DP POP/Claims
Printing of DP Contract
Mailing to HQ of the DP Contract after DM procures the signature of the respective DP
Perform activities in support of the Field Force Development Group:
Validation and submission of Fieldwork tally to FFDG- Creation of PR / PO for training activities
Assistance in course thru payments for non-accredited hotels/venues
Perform activities in support of People & Culture:
Collation and submission to HQ of attendance reports: Leaves, Absences, Overtime, Rest day, and Holiday work monitoring.
Routing of Employee Movements and Confirmation forms.
Assistance in hiring and collection of pre-employment requirements
Distribution of uniforms and other tools of the trade
Compliance with Government Requirements and ensure readiness for unannounced DOLE audits.
Coordination of Employee benefits and concerns with P&C Business Partner: Emergency Loans, Bereavement Notification, SSS Loan notification, HMO concerns coordination.
Assistance in Employee case documents collection and submission to P&C.
Provide administrative Support to P&C Business Partner during branch meetings, training, workshops, or cascades (both remotely and face to face)
Support EHS protocols: COVID contact tracing protocols; Coordination with Covid Care; Safety Compliances in the branch.
Perform activities in support of Marketing:
Releasing of prizes if FDS not available
Creation of PO/PR and GRIR
Other sales support activities that may be assigned from time to time
WHO ARE WE LOOKING FOR - REQUIREMENTS:
University Degree; Graduate of any 4-Year Course
2-3 years experience in a similar position in a multinational FMCG company.
Basic knowledge of sales & distribution, trade marketing, and market research would be an advantage.
Fluent in oral and written English.
MS Office applications (PowerPoint, Advanced Excel, Word); preferably with applied knowledge in SAP.
WHAT'S IN IT FOR YOU?
Have access to over 200 company training
Well-being programs for employees
Opportunities for your career growth
Recreational facilities in the office - Videoke, billiard and table tennis
Be part of a truly international and diverse company with over 40,000 employees in 130 countries.
Experience the culture of an Investors in People certified company
Find out why 9 out of 10 employees recommend us to a friend.
Understand why 9 out of 10 employees say they feel free to be themselves.
WHAT ARE THE NEXT STEPS - RECRUITMENT PROCESS:
Thank you very much for your interest in the role. You are welcome to apply.
We will make sure every candidate will receive a reply within 2-3 weeks after the application deadline.
Japan Tobacco International

Cauayan City, Isabela
Permanent
Full-time