reconciliation Admin AssistantPinklestar Inc

Pink Parlour SG is hiring for Reconciliation Administrative Assistant to General Manager will help to oversees the processes and operations for a large area or group of departments within an organization. Typically, you will assist the general managers of directing an entire organization's employees in addition to local managers and their staff. These professionals develop policies and procedures, maintain company budgets and collaborate with lower-level management to efficiently lead and evaluate staff performance and productivity.
Responsibilities:
Provide administrative support to the General Manager (GM) in day-to-day operations, including managing calendars, scheduling meetings, and handling correspondence.
Assist in financial reconciliation processes, ensuring accuracy and compliance with organizational policies and procedures.
Maintain records, documents, and databases related to financial transactions and reconciliations.
Prepare reports, presentations, and other documents as required by the GM.
Facilitate communication between the GM and other departments, stakeholders, and external parties.
Conduct research, gather data, and provide analysis to support the GM in decision-making processes.
Assist in organizing and coordinating events, meetings, and travel arrangements.
Handle confidential and sensitive information with utmost discretion.
Support other administrative tasks and projects as assigned by the GM.
Qualifications:
Education: A high school diploma or equivalent is required. A bachelor's degree in a relevant field is preferred but not mandatory.
Experience: Proven experience in an administrative or assistant role is required. Experience in a similar position, such as supporting a senior-level executive or handling financial reconciliation, is highly desirable.
Financial Reconciliation Knowledge: Familiarity with financial systems, procedures, and tools is important. Experience in reconciling financial data and identifying discrepancies is preferred.
Organizational Skills: Strong organizational skills are essential to effectively manage multiple tasks, prioritize work, and maintain attention to detail in reconciliation processes.
Communication Skills: Excellent verbal and written communication skills are necessary to effectively interact with the GM, other team members, and stakeholders. Clear and concise communication is important for facilitating effective decision-making and maintaining communication channels.
Analytical Thinking: The ability to analyze data, identify patterns or discrepancies, and provide insights is important in supporting the GM in decision-making processes.
Professionalism and Confidentiality: The candidate should demonstrate professionalism and handle sensitive information with discretion. Maintaining confidentiality is crucial in this role.
Adaptability: The candidate should be adaptable to changing priorities, work effectively under pressure, and adjust to a dynamic work environment.
Problem-Solving Skills: Strong problem-solving skills are valuable to identify issues, propose solutions, and implement improvements in reconciliation processes.
Collaboration: A collaborative mindset and the ability to work well as part of a team are important. The candidate should be able to liaise with stakeholders across various departments and provide support where needed.
Software Skills: Proficiency in using computer software applications such as MS Office Suite (Word, Excel, PowerPoint) is necessary. Familiarity with financial software or reconciliation tools is a plus.
Attention to Detail: Accurate data collection, documentation, and reporting require a strong attention to detail to ensure precision and reliability in the reconciliation processes.
Time Management: Effective time management skills are essential to meet deadlines, prioritize tasks, and ensure timely completion of administrative responsibilities.
Flexibility: The ability to adapt to changing requirements, handle unexpected situations, and take on additional responsibilities as needed is important.
Need a laptop with access to Google account,preferably with good excel skills- experience with Data dump and formulas
Good internet access- Fibr
Weekdays
WFH SET-UP
Summary of role requirements:
Looking for candidates available to work on weekdays and Saturdays
1 year of relevant work experience required for this role
Working rights required for this role