ReceptionistAteneo de Manila University

Under the direct supervision of the Operations Manager and general supervision of the Laboratory Director, the Receptionist provides secretarial and administrative support.
· Frontline Function
Receives sample specimens, checks for accuracy details, and properly labels and logs them.
Records received samples by filling out necessary information according to the prescribed format (e.g., Date and Time Received, Origin, Courier information, Name, Signature, and Contact Number of Courier).
Prepares delivery list for processed samples and coordinates it with the delivery service providers, and checks that the samples have been received by the intended recipients.
Office Secretarial Function
Monitors the work calendar of the Operations Manager and Laboratory Director, reminding deadlines and targets, and coordinating appointments and meetings.
Takes minutes of the meetings, when required.
Prepares reports as may be required by the Operations Manager and Laboratory Director.
Collates materials for meetings of the Operations Manager and/or Laboratory Director, and coordinates necessary logistical requirements
· Office Management Support
Serves as a receptionist, attending to calls, inquiries, and visitors, and forwards them to the person concerned.
Receives and screens incoming and outgoing memos and documents, and routes them if necessary.
Assists in the preparation of the budget and monitors expenses are within budget.
Monitors and tracks office supplies inventory, and ensures that needed stocks are available.
Attends to purchase requisitions, preparing the necessary documentation, monitoring the status of ordered resources, and the payment of said purchases.
Assists in overseeing the physical upkeep of the office, coordinating necessary repairs, contacting agencies, and suppliers.
Attends office meetings and participates in quality assurance activities of the laboratory, as may be required.
Performs other tasks that may be required by the Operations Manager or authorized representatives to effectively fulfill the objectives of the testing laboratory.
College graduate of any course
Training certificates on Biosafety and Biosecurity
Knowledge of bookkeeping
Effective communication and interpersonal skills
Attention to details
Skills and experience in managing records
Quality and service orientation
Knowledgeable in Microsoft Office applications such as Word, Excel, and PowerPoint
Must be willing to work on a project basis
Entry Level / Junior, Apprentice General Services Higher Education / Academia 1 opening Bachelor's degree graduate
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.
Kalibrr

Quezon City, Metro Manila
Permanent
Full-time