qhse Executive (manila) (s9942)Direct Search Global

Job Purpose:
To offer shore assistance to vessels by managing their day-to-day operational concerns according to company guidelines, class, and Flag requirements.
To coordinate the necessary approvals and certificates for the vessel's inclusion in our management, and to engage with external parties for a seamless takeover and handover process.
To organize security personnel for vessels transiting through HRA (Gulf Of Aden & Gulf Of Guinea).
To provide support for marine executives in obtaining voyage documents during vessel transits through the US, Canada, Panama Canal, and China.
Leading a team for MOC and extending support to the Cochin Branch office.
Key Result Areas (KRAs):
- Serving as a junction between all departments (Legal, Marine, Technical, Accounts, HR, Training Manning) for the takeover of vessels.
- Formulating country/region-specific documentation for expected vessel calls, including the USA (VRP, NTVRP, QI, SMFF, NRC), Canada (ECRC & WCMRC), and China (SPRO Contracts).
- Maintaining a database of MOC Register, encompassing both Organizational and Engineering aspects, and ensuring follow-up on action plan statuses with the PIC.
- Coordinating MOC for new takeovers or handovers and preparing risk assessments.
- Ensuring thorough follow-up with takeover/handover procedures until resolution of all related issues.
- Identifying and initiating MOC for new regulations.
- Offering data for MR and participating in monthly meetings.
- Facilitating approval of manuals from class (SOPEP, STS, VOC & SSP).
- Coordinating vessel certificates (Registry, Radio Licence, CSR, MSMC, DMLC I).
- Managing the inclusion/exclusion of vessels in relevant third parties (Equasis, D&A, Navtor, Weather Subscription, News Access, US & China Docs).
- Arranging security personnel from third-party companies during vessel transits in GOA & GOA.
- Obtaining flag authorization for the embarkation and disembarkation of security personnel.
- Issuing security advisories and bulletins on a weekly basis.
Critical Tasks:
- Organization's MR.
- Pre-arranging certificates to prevent delays in takeovers.
- Early receipt of flag dispensation to avoid PSC detention.
- Scrutinizing the validity of voyage documents & regulations during transit through the US & Canada to evade fines.
- Verifying the validity of certificates and training records of security personnel.
Decision Making Authority:
- Implementing enhancements to workflow and time frames within the team to prevent delays.
- Communicating requirements to all internal teams to ensure the completion of the takeover and handover process.
- Arranging MOC meetings to synchronize actions with all teams before takeover and handover.
- Submitting manuals for approval to class within the specified time frame.
- Processing Eye Share Invoice.
- Managing the database of vessel details for takeovers and handovers.
Educational Background and Work Experience:
- Holds a degree in Engineering (Computer Science).
- Previously served as an Associate in HCL from 2013-2014.
- Functioned as a Team Leader-Digital Process at Amazon from 2014 to 2015.
- Currently affiliated with Synergy since 2015.
Competencies:
Functional:
- Proficient in Time Management.
- Diligent in Follow-ups for each task.
- Demonstrates strong Decision-Making skills.
- Effective in Planning.
Behavioral/Leadership Competencies:
- Skilled in Team Management.
- Strategic Planning capabilities.
- Exhibits Positivity.
- Attentive to Listening and providing detailed solutions.
Working Relationships - Stakeholders:
- Internally coordinates with all teams (Accounts, Legal, Marine, Survey, Technical, Manning, BD & Training) for takeover & handover-related actions.
- Externally interacts with stakeholders such as Class, Flag, Chart Supplier, Weather Subscription, and Owners.
Key Success Factors - Challenges:
- Successful completion of takeovers.
- Efficient execution of Takeover & Handover & Engineering MOC.
- Successful handling of New Regulation MOC.
- Ensuring voyage-specific documents are in order.
Direct Search Global

Philippines
Permanent
Full-time