purchasing - inventory Admin StaffBite Me Up Food Corp.

BITE ME UP FOOD CORP.
 
Is currently looking for:
 
PURCHASING - INVENTORY ADMIN STAFF
 
JOB SUMMARY:
 
Under the general guidance and within the limits of the established process, procedures and policies of Operations Department, shall provide varied administrative support to the Operations Manager to ensure the smooth running of the department projects and operations and shall perform numerous duties, including inventory monitoring, purchasing, and other administrative tasks which may include field work, messenger tasks, filing, reporting and answering requests as directed by the immediate superior.
 
SPECIFIC DUTIES AND RESPONSIBILITIES
 
I. OFFICE MANAGEMENT
Manage the day to day operations of the office: handle requests and queries, open and sort mails and organize reports and memos received before forwarding them to immediate head.
Maintain office supplies inventory; expedite order of supplies and verifying receipt.
Act as the point of contact between the immediate head and internal or external clients and process any related requests i.e. purchase requests, requests for payment, including making follow-ups on documents status.
Daily update immediate head on the status of specific tasks items and ensure that all deadlines, deliverables and reports are met for update and reporting to the immediate head.
II. PURCHASING AND INVENTORY MANAGEMENT
Daily monitor inventory including all deliveries received and plan on the purchases to be made and submit weekly report to the immediate head.
Coordinate with supplier on the placement of orders and note estimated time of delivery or pick-up; facilitate request for payment processing.
Facilitate documentation of purchases for approval by the immediate head. Ensure completeness and accuracy of pricing indicated. Any adjustments should also be properly documented and coordinated with Accounting.
Facilitate documentation and reporting of incidents related to inventory variances.
Regularly record purchases in the system and withdrawal of inventory items for production.
III. RECORDS, INFORMATION PREPARATION AND DATA ANALYSIS MANAGEMENT
Provide administrative support on inventory monitoring and management and other tasks that may be required.
Prepare and edit correspondence, reports and presentations and conserve superior's time by reading, researching and routing correspondence; drafting letter and documents; collecting and analyzing information and required reports, initiating communication.
Develop and carry out an efficient monitoring, documentation and filing system and maintain overall confidentiality levels associated with performing duties.
Prepare other reports as required by the immediate head.
JOB SPECIFICATIONS
 
EDUCATION  
College Graduate of any business related course
PREREQUISITES FOR THE JOB
Have undergone trainings and seminars related to the job and with related working experience
PERSONAL CHARACTERISTICS
Knowledge of office management systems and procedures;
Excellent time management skills and ability to multi-task and prioritize work;
Attention to detail and problem solving skills;
Good written and verbal communication skills;
Strong organizational and planning skills;
Proficiency in MS Office application.
Customer service focus oriented
Able to improvise, multi-task and prioritize in a fast paced environment while maintaining composure
Able to discreetly handle sensitive and confidential information, can be trusted and acts in accordance with organizational values
Willing to travel and go on field work