Purchasing AssistantEikon Concrete Philippines Construction Inc.

EIKON CONCRETE PHILIPPINES CONSTRUCTION INC.
 
Is currently looking for:
 
PURCHASING ASSISTANT
 
Duties and Responsibilities:
 
PROCUREMENT AND SOURCING
Researching and identifying reliable suppliers for the required materials and services and notifying the superior by means of report.
Negotiate pricing, delivery terms, and contracts with suppliers to secure favorable terms.
Issue purchase orders for materials and services based on business needs.
Ensure the procurement progress aligns with the company's budget, quality standards, and timelines.
ORDER TRACKING AND DOCUMENTATION
 Track and manage the status of purchase orders, payments and ensuring timely delivery.
Update electronic records (database) with order details such as purchase order reference no., date, supplier, quantity, discount, etc.
Making of weekly/monthly purchasing report based on e-record and/or hard copies.
Follow up with suppliers, as needed, to confirm or change orders.
Ensure that all procurement documentation is kept up-to-date and complies with company policies.
Coordinating and checking with warehouse staff (someone who is in charge with incoming and current supplies) to ensure that the new supplies received was in a good condition. Contact suppliers if there are discrepancies within that purchase order.
Monitoring of stock levels and identifying purchasing needs; notify superior.
Filing, maintaining and organizing all important documents such as quotations, purchase orders, invoices, delivery receipts and other documents pertaining to purchasing department.
Other clerical duties that will be given by the superior.
Follow company quality service standards and comply with procedures, rules and regulations.
Perform such other duties and functions as maybe required by the General Manager/President from time to time within the bounds of the company policy.
QUALIFICATION
Education and/or Experience:
Bachelors/College Degree in Business Administration/Management, Finance or equivalent; with at least 2-3 years related experience and/or training or equivalent combination of education and experience.
 
SKILLS AND COMPETENCY
 
Education and/or Experience: 
Solid analytical skills, with the ability to create financial reports and conduct cost analyses
Good knowledge of supplier sourcing practices (researching, evaluating and liaising with suppliers)
Negotiation skills
Good Communication Skills
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
Confidentiality and trustworthiness
Time management and ability to prioritize to meet multiple deadlines