project staff | ateneo center for english language TeachingAteneo de Manila University

Main Duties and Responsibilities:
I. Center Management Support
Attends office-related matter meetings
Manages incoming and outgoing inquiries from various communication channels and directs them to the appropriate employees
Documents meetings
Keeps systematic filing of Records by filling activities in an orderly manner.
Collates all financial documents for the annual budget
Encodes, keeps record, and maintains files of the office expenses and petty cash disbursement ensuring that supporting documents are always in place.
Prepares turnover report to the cashiers for issuance of Invoice.
Reviews with the ED the annual activities report of vis-à-vis financial status.
Prepares petty cash disbursements, reimbursements, and liquidation reports.
Processes payment of all office expenses and order through the Central Purchasing Request System and Electronic Purchase Requisition System to following these up with pertinent offices, keeping an e-record of the daily transactions.
II. Program Management and Implementation
Monitors programs that have been approved for implementation.
Attends to the administrative and logistical requirements of conferences, workshops, and other events before, during, and after the conduct of said activities.
Attends to all logistics needs including reservation of rooms, equipment, online learning facilities, and coordinating with various University offices.
Prepares honorarium of the facilitator/s.
Prepares the certificates of participation for prompt distribution to the participants.
Reserves accommodations, transportation and purchases plane tickets for the team of facilitators and staff for out-of-town seminars/conferences.
Prepares final list of participants to be given to the facilitator for reference on background and other information about the participants.
Monitors all year-round deposits from clients through direct deposit via ADMU gateway payment system.
III. Attends to requirements of the ACELT Publication
Follows up communications with other offices and institutions regarding subscription and mailing of publications
Coordinates with artist regarding quotations, design and payments for publication production
Attends to sending out publications.d representative
IV. Attends to the requirements of the Teacher's Club (TC)
Informs the members of discounted and/or free lectures/seminars
Coordinates with duly appointed British Council Programs Officer regarding possible training offering and follow ups on related matters and transactions.
Attends to important communications from British Council Programs Officer
Assists TC members to access the collection of ELT Books
Attends to important communications from British Council Program Officer with the Executive Director.
Replies to email and phone inquiries and moderates the Teachers Club Facebook.
Prepares the membership Identification Cards of Teachers Club members.
Assists members to access the collection of textbooks.
V. Acts as point of contact in attending to the requirements of the Professional
Regulation Commission on Continuing Professional Development (PRC-CPD) as
an accredited provider.
Assists the Executive Director in gathering all the documents pertaining to accreditation of Programs .
Coordinates with the Office of the Vice President for Finance and Treasurer for request of necessary legal documents from the Ateneo de Manila for PRC
Prepares and keeps confidential legal documents in processing of the notarization and purchase of legal documentary stamps.
Education and Experience Requirements:
Bachelor's Degree
With 1 to 3 years of work experience
Knowledge, Skills, and Abilities:
Good communication skills
Systematic and organized
Attention to details
Customer service-orientation
Computer Literate (MS Office and internet applications)
Good interpersonal skills
Entry Level / Junior, Apprentice Education and Training Higher Education / Academia 1 opening Bachelor's degree graduateThe Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.
Kalibrr

Quezon City, Metro Manila
Permanent
Full-time