Project ManagerIRC

Super Typhoon Odette (International name: Rai) ripped through the Philippines on December 16, 2021, affecting and displacing families. Categorized as the strongest typhoon to hit the Philippines in 2021. The typhoon severely destroyed infrastructure in several towns in the Visayas, destroying bridges, flattening agricultural land and houses. According to United Nations report, 1.2 million people directly affected by the disaster. 09 regions affected and 488,000 people displaced and 31 deaths reported.
IRC is working with its local partners (Philippines Business for Social Progress (PBSP) and RAMON ABOITIZ FOUNDATION INC (RAFI) to provide assistance to the affected communities. IRC works in Cebu and Bhol, two most affected areas by the Typhoon Rai. We have reached over 10,000 HH with the immediate food and non-food assistance and planning to scale up our response in multipurpose cash and protection sectors.
Scope of work
RC is seeking a Project Manager. As the project expands in Philippines, IRC requires a strong Project Manager to support partnership management, grants management, business development, finance & budget management, and supply chain support. The position will report to Regional Emergency Director and will be based in Manila. The Project Manager must be willing to support some administrative functions as needed.
This position is contingent on the IRC securing funding from ECHO. (Proposal already submitted to ECHO)
Responsibilities
Partnership Management
Lead in drafting and facilitate the signature of sub-grant and service provider agreements, acting as focal point for with PBSP and RAFI for this action.
Ensure partners are engaged in the key discussions related to the action and decision making.
Assess partner's capacity and work with Regional Emergency Director to develop a capacity building plan especially for RAFI
Grants Management
Draft and ensure timely delivery of high-quality narrative reports, presentations, and other donor-facing and communications materials.
Coordinate with Finance staff in the regional office to ensure timely submission of high-quality financial reports
Monitor the grants by facilitating regular grants review, opening, and closing meetings. Assess the performance of the grant regularly and report to Regional Emergency Director for any issues and concerns.
Finance & Budget Management
Conduct monthly budget vs actual spending meeting with partners and relevant IRC staff. Document the key discussion points and follow up action
Monitor the under and over spending and report this to Regional Emergency Director and develop contingency plans.
Manage the programme and operating budget and ensure spending takes place as per the agreed activities and operation priorities.
Supply Chain, Logistics, & Admin
Ensure both PBSP and RAFI are doing the supply chain functions as per their supply chain policy. Work with Regional Supply Chain Director and provide any capacity building to partners ( based on the need)
Maintain a comprehensive filing system for all donor contractual documents, reports, key correspondences, etc.
Perform additional admin tasks as needed.
Requirements
University degree in a relevant, management discipline or equivalent work experience.
Excellent professional track record with at least 3-5 years in a project management role.
Previous experience in in NGOs, particularly in the humanitarian or development sector, an advantage.
Strong proficiency in budget management, grants management and reporting.
Strong writing and analytical skills, including ability to communicate technical matters to donors.
Strong understanding of organizational systems & processes, and willingness to learn IRC ways of working.
Strong interpersonal skills to work well in on a team, in a multi-cultural environment, and with colleagues working at a distance.
Fluency in the Microsoft Office Suite of applications, including strong knowledge of Excel
Fluent in spoken and written English.
Accountability
Reports Directly To: Regional Emergency Director - Asia
This position will supervise Monitoring and Evaluation Coordinator.
Works Directly With:
Cash Technical Advisor
Protection Technical Advisor
Regional Supply Chain Director
Regional Measurement Action Coordinator
Travel
The position is based in Manila and will require travel to other locations as needed (up to 40%).
At IRC - we are committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment.
We acknowledge and honor the fundamental value and dignity of all individuals. We are an Equal Opportunity Employer and consider all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, gender identity, age, marital status, veteran status, disability or any other human demographic.
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Manila City, Metro Manila
Permanent
Full-time