Project ManagerRosa Luxemburg Stiftung Manila Representative Office

Job Description
PROJECT MANAGER
POSITION CONCEPT:
The Project Manager is responsible for supporting the Rosa-Luxemburg-Stiftung Regional Office Southeast Asia, Manila (RLS Manila Office) with location in Makati, Metro Manila, in developing the country program for Southeast Asia (SEA) maritime region with a special focus on managing the implementation of planned activities. S/he is in charge of maintaining and widening the RLS a network of potential partner organizations in these countries. The Project Manager supports planning, monitoring and evaluation processes (including knowledge management, reporting and proposal writing) required by the donor of the Rosa-Luxemburg-Stiftung. S/he assists and reports to the Office Head. S/he works in close contact with the staff of the RLS Manila Office and the RLS headquarters in Germany.
RESPONSIBILITIES AND TASKS
The Project Manager will execute the following responsibilities and tasks:
1. Responsible for smooth and effective operational management of all project activities
Manages day-to-day operational aspects of the project with RLS cooperation partners and RLS project and office managers;
Supervises and ensures the good quality of partner proposals;
Ensures project documents are complete, up-to-date, and filed appropriately;
Effectively develops and applies project management standards;
Maintains and qualifies forms, data sheets, financial guidelines of RLS and the Federal Ministry of Economic Cooperation and Development (BMZ);
Frequently monitors project activities onsite;
Reports and coordinates carefully on the project's progress together with the RLS finance staff;
Effectively communicates relevant project information to the Office Head and the team of RLS Manila Office.
2. Responsible for ensuring correct, complete and transparent financial administration of the project
Collects and maintains financial documents and files properly, produces scans of invoices and maintains soft copy files;
Compiles and comments budgets and enters budgeting data into a specified and complex financial software (e.g. "NAVISION/IPAS");
Monitors and sends request to the finance managers to proceed funds/payments;
Ensures that financial documents like invoices are factually correct as well as that financial documentations are proper and meaningful.
3. Responsible for building and maintaining effective partner and stakeholder relations
Maintains and broadens the RLS contact person/partner network in the RLS SEA region, including the German Embassy, as well as other German and International organizations;
Creates friendly and trustful partnerships with RLS' cooperation partners and other partners, seeks for advice of the Office Head if problems arise;
Trains cooperation partners, if necessary, in the processes, methodologies and/or PM tools, applied by RLS for increasing project efficiency and effectiveness.
4. Responsible for all written project communication and documentation in line with RLS knowledge management system
Compiles and edits documents of projects and the RLS office in coherence with RLS knowledge management, corporate design and public relations standards;
Writes program proposals, concept notes, terms of references and reports as well as project, event and fieldtrip reports in English language;
Writes ready-for-publication articles about developments in the RLS SEA region in English language;
Provides verbal and written translations of project related information into English language.
5. Responsible for proactively and timely supporting the RLS management whenever the need arises
Assists the Office Head in the program development in the RLS SEA region;
On request of the Office Head, participates in meetings, conferences, workshops, seminars, and trainings as the substitute of the Office Head;
Helps to document project activities and to harmonise local practices towards RLS and BMZ requirements;
Keeps him/herself regularly updated about legal matters/changes related to RLS activities in the RLS SEA region, actively advises the RLS Office Head in cases action needs to be taken;
Accompanies the Office Head and other RLS staff during events, fieldtrips and other missions for the purpose of assistance with monitoring and evaluation tasks;
Suggests areas for improvement in internal processes along with possible solutions.
REPORTING LINES
Reports to: Office Head
Is substitute for: Project managers
Will be substituted by: Project managers
QUALIFICATIONS, SKILLS and COMPETENCIES
Professional qualifications
Master Degree from an international university in Southeast Asian Studies, Political Sciences, Social Sciences, Public Administration, Project Management, Business Administration, Development Studies or similar field;
At least 5 years of practical experiences in project work in Southeast Asia,
Professional experiences in project and event management as well as planning, monitoring and evaluation procedures and managing budgets;
Professional experience in a German Political Foundation and/or another organization operating with funds from the German Federal Ministry for Economic and Development Cooperation (BMZ) is an asset.
Skills and Competences
Solid knowledge and skill in financial project management and project accounting;
Demonstrated project management knowledge and skill;
Profound knowledge of German domestic and international politics, familiarity with the political left Spectrum;
Good skill in analytical papers and articles writing in English language;
Proficient in English speaking, reading and writing
Excellent skills in using MS Word, Excel, Power Point and Outlook;
Excellent communication skills and demonstrated ability to communicate difficult/sensitive information tactfully;
Well-developed presentation skills;
Team-oriented: proven ability and motivation to collaborate with other, find solutions and share successes together with colleagues and partners.
ADDITIONAL INFORMATION REGARDING THE POSITION
Application
RLS would like to invite interested candidates to submit their application following international standards in English language including a Curriculum Vitae and a motivation letter. Please indicate your salary expectation.
Application deadline: September 5, 2021.
Please be informed that only written and complete application packages like described above meeting all above mentioned requirements will be considered and invited for interview.
Please, send your application package via Email to Manila.applications[at]rosalux.org
Inquiries are only accepted before the application deadline. Please refrain from phone inquiries. Only short-listed candidates will be contacted!