project coordination Administrator - manila, philippinesCertara

Position: Project Coordination Administrator
Location: Manila, Philippines
Position Overview:
The Project Coordinator supports the internal project management efforts of the company. The Project Coordinator must have the ability to tactically implement concurrent project plans. In addition, the Project Coordinator must be self-motivated, organized, efficient, flexible, and computer literate. Good communication skills and the ability to maintain confidentiality are essential. #LI-BE1
Responsibilities:
Manage training, troubleshooting and set-up of projects within internal project management system
Ensure internal project management system reflects accurate project milestones, budgets, timelines, and assignment of resources
Minimize client disputes by ensuring accurate and timely invoicing of projects every month
Collaborate with IT on training, troubleshooting, and set-up of document management systems and tools
Partner with writing Team Leads and/or project leads to ensure projects are progressing to budget in a timely manner and meeting contract agreements with clients
Act as point of contact for internal calls and questions regarding project timelines and budgets
Communicate development feedback to Team Leads
Proactively communicate potential change orders to Business Development
Record employee client required training and maintain training files
Partner with project leads and finance to identify and track deliverable invoicing
Prepare for meetings, maintain schedules, meet deadlines, and complete other essential daily and long-term activities
Perform other responsibilities as directed
Key Performance Indicators (KPIs):
Maintain a 95% minimum invoice accuracy on client's monthly billing
Average project set-up time is no more than 1 business day from receipt of request
Outstanding WIP represents no more than 12 days of average revenue
Reporting Structure
The Project Coordinator will report to the Project Coordinator Manager
Requirements
Ability to provide high-quality customer service and follow through on all assignments
Strong computer skills, including proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
Highly organized, analytical, efficient and thorough with the ability to remain calm and courteous under pressure and tight deadlines
Has good problem solving skills and keen attention to details
Outgoing, professional, personable with stong verbal and written communication skills.
With experience in collaborating and working with Global customers and counterparts
Background in pharmaceuticals and/or science and technical industries preferred
Bachelor's degree required
Prior and Accounts Receivable/Payable or Invoicing experience a plus
Prior Project Management, Transition and Training experience a plus
Certara

Manila City, Metro Manila
Permanent
Full-time