Procurement senior officerUnited Nations Office for Project Services (UNOPS)

Job Description
Under the guidance and direct supervision of the Senior Project Manager, the Procurement Senior Officer is responsible for effective delivery and implementation of strategic and effective procurement services, for a select group of technically complex goods, services and works, within the specific geographical area and/or project. These services reflect best practices in international public procurement, compliance with UNOPS Financial Rules and Regulations and procurement policy, rules, regulations and procedure, ensuring appropriate risk management and obtaining the best value for money.
He/she analyzes and interprets the respective rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. His/her work is focused in transactional procurement including all steps of the procurement process.
Maintaining the highest degree of personal and professional ethics, the Procurement Senior Officer promotes a collaborative, client-focused, quality and results-oriented approach in the Business Unit. The Procurement Senior Officer works in close collaboration with the Support Services, Programme and project teams in the relevant geographical area or business unit, UNOPS HQs colleagues and Government officials, to successfully deliver procurement services.
Functions/ Key results expected * Implementation of transactional procurement
Management of procurement processes
Implementation of sourcing strategy and e-procurement tools
Facilitation of knowledge building and knowledge sharing
Team Management
1. In close cooperation with the Project Managers, under the guidance of a technical supervisor, and reporting to the management on central issues related to procurement activities, implements operational strategies and manages procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following results:
Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.
Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
Implementation of strategic procurement for projects assigned in the Business Unit.
Research undertaken and data provided for Business Unit's supply market intelligence and analysis.
2. Manages and guides procurement processes for a select group of technically complex goods, services within a given geographical area and/or Business Unit, focusing on achievement of the following results:
Sustainability embedded along the procurement process.
Timely and duly prepared procurement plans for projects and monitoring of their implementation.
Establishment of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures in compliance with the Procurement Policy.
Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
Awards recommended based on UNOPS procurement rules and procedures.
Management of procurement contract, analysis of contract performance against agreed benchmarks and pre-established reporting mechanisms.
Advice, remedial actions, or solutions to Programme Managers on procurement issues related to the procurement process and project cycle.
3. Implements sourcing strategy and e-procurement tools focusing on achievement of the following results:
Development and management of the rosters of suppliers.
Utilization of-sourcing module in accordance with UNOPS Procurement Groups' goals and standards in this area.
4. Knowledge Building and Knowledge Sharing
Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in procurement.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
5. Team Management
Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices.
Education
Advanced Degree or equivalent in preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.
A first-level university degree in combination with four (4) years' experience at the international level in procurement management, Business Administration, Public Administration, or a related field may be accepted in lieu of the advanced university degree.
High School Diploma or Secondary School Diploma in combination with eight (8) years' experience at the international level in procurement management, Business Administration, Public Administration, or related field may be accepted in lieu of the advanced university degree.
For those who do not have a degree in Procurement of Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.
Work Experience
A minimum of two (2) years' professional experience (or more depending on academic credentials)in international public procurement, procurement support, supply chain management or other related fields.
Experience in working with a range of stakeholders in developing and developed countries is an asset.
Some experience in UN system organizations, preferably in a developing country, is desirable.
Experience in the usage of G Suite is desirable.
Supervisory experience of personnel in procurement support services is desirable.
Experience in working with a range of stakeholders in developing countries is desirable.
Experience in Contract Management is desirable.
Some experience in UN system organizations is desirable.
Language
Fluency in written and spoken English, excellent communication and presentation skills.
How to apply:
Apply online at https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=20420
About the Organization
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
Diversity
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce - a strength that helps us better understand and address our partners' needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.
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