personal SecretaryMarshall Parkway Corp.

Qualifications
A Bachelor's Degree
Minimum of 3 years' experience in a similar role
Knowledgeable in the use of the internet and other electronic office equipment
Strong oral and written communication skills
Good multi-tasking skills; energetic and result oriented
Planning and prioritizing skills
Effective and proven interpersonal skills
Respects and maintains confidentiality of information
Must be conversant with the use of Microsoft Office application
Written and verbal communication skills to initiate professional and effective contact with internal and external customers.
Knowledge and understanding of technology in meeting management (Skype, GotoMeeting, Video Conferencing)
Ability to work with sensitive information and maintain a high level of confidentiality and discretion.
Job Description
This position is responsible for managing administrative duties for the Chairman of the Board as well as handling sensitive assignments that include highly confidential information. Provide critical information connection between the Chairman and internal and external customers to result in high quality and timely delivery of service.
Diary management and administration
Prepare letters, reports and other documents
Review incoming correspondence, distribute and respond accordingly. Follow up where necessary
Manage and organise administration
Prepare documentation such as agendas and figures for meetings/ presentations and co-ordinate any project work
Ensure correct briefing notes or papers for meetings
Note take in meetings as and when required
Create and maintain filling systems
Provide support for all other administrative tasks as directed
Remember deadlines and prompt where necessary
Communication
Communicate clearly, confidently and in a professional manner at all levels both internally and externally
Deal with all enquiries and requests promptly only escalating when necessary
Build and maintain strong working relationships with key contacts
Convey a professional image at all times, exercising tact and diplomacy in handling a range of situations of differing content and complexity
Handle sensitive information with the highest level of discretion and confidentiality