Payroll lead (code: viadcpl)Booth & Partners

This is a remote position.
About the Client:
Veritas Investments, Inc. is an experienced real estate management company that specializes in operating mixed-use multifamily and retail properties in major West Coast markets.
The company offers institutional and individual investors a vertically-integrated platform and a clearly defined investment strategy that focuses on acquiring classic, often architecturally distinctive properties in the area's most iconic neighborhoods, and then enhancing their income and value through building and management improvements. The company holds a track record for moving quickly on opportunities, executing efficiently on strategy, and delivering superior financial performance to investors while giving back to the community.
Job Summary:
Working closely with the Payroll Specialist and other members of the People & Culture team; acts as Veritas' payroll subject matter expert. Responsible for company payroll processing and making payroll process improvement recommendations to increase accuracy and efficiency.
Responsibilities:
Responsible for the full life cycle of ADP payroll:
Move pay cycle to the next pay period
Lock timecards and imports timecard data
Imports and creates payroll batches
Prepares calculations for new hires and terminations
Submits FSA Account information to Navia
Setup new earnings/deductions as necessary
Run, save and reconciles various reports for preprocessing auditing
After reviewing payroll preview, release to People & Culture Manager to review and
approve
Accept/submit payroll
Responsible for preparing payroll information to submit to Paychex for processing:
Reviews New Hire, Terminations, and Changes Report - ensures transactions are appropriately reflected in the relevant payrolls
Ensures Payroll Specialist reviews timecards for accuracy, creates QuickBooks time reporting summary, imports to Resident Manager (RM) Spreadsheet, reviews and verifies calculations are correct, and loads select RM spreadsheet information to create Paychex import file
Reviews, finalizes and submits import file to Paychex Representative to create payroll preview
Reviews preview by notifying Paychex Representative that payroll is ready for final processing
Accurately and timely prepare, and process employee payments including regular pay, overtime, bonuses, etc. Process off cycle payroll payments as necessary
Calculate special payments or deductions when needed
Accurately record and document all transactions
Setup new earnings, deductions, memo, and accumulator codes as required
Enter mass pay rate, goal, deduction, etc. changes as necessary when directed
Works with P&C team and other Veritas employees and managers to resolve timesheet and payroll related issues
Research, analyze and resolve complex payroll issues
Research, reconcile and determine if quarterly tax filing corrections are necessary
Resolve any other tax, benefit and 401(k) or other issues as necessary
Research and process wage garnishments
Liaise with ADP and Paychex representatives (open tickets, follow up, resolve) as needed
Provides payroll process and knowledge training to Payroll Specialist and other P&C members as needed, act as the backup to the Payroll Specialist when necessary
Create ad hoc payroll reports as requested
Maintain knowledge on new payroll laws and regulations
Provide recommendations for payroll process, policy and compliance related improvements
Other special assignments as assigned
Requirements
At least 4-5 years of payroll accounting experience. Currently in a senior, lead, or manager-level payroll processing role. Experience with non-exempt and exempt employee payroll processing in California using ADP Workforce Now. Payroll experience with San Francisco, CA employees is highly preferred
General to expert knowledge of US local, state, and federal labor laws
Experience with Paychex Flex payroll system, and/or Real Estate Property Management industry preferred but not required
Intermediate Excel skills/navigational comfort level
Understands the importance of proper payroll record keeping
A thorough understanding of the full payroll life cycle
Ability to work independently in a fast-paced, changing environment
Must be adaptable, curious, and possess strong research and problem-solving skills
Strong verbal and written communication skills
Willing to learn the intricacies of our two payrolls (ADP & Paychex) for corporate and property management employees
Must have Fiber Optic internet with at least 25 Mbps bandwidth
Must have a backup desktop or laptop with the latest OS
Must be able to work from 11:30PM-8:30AM
Benefits
WHAT WE OFFER:
✔ Great Place to Work-Certified Company
✔ Premium HMO
✔ Holistic employee experience
✔ Work-from-home and hybrid work setup
✔ Rewards and incentives
✔ Monthly engagement activities
✔ Career advancement opportunities
✔ Paid referral program