PAYROLL and benefits managerSGS

Company DescriptionSGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 99,250 employees, SGS operates a network of over 2,700 offices and laboratories around the world.Job Description
Responsible for overseeing the payroll processing and benefits administration functions with the following key responsibilities:
Planning, organizing and coordinating payroll and benefits administration functions
Training, supervising and evaluating the performance of assigned staff
Monitoring activities of payroll process and employee benefits services
Ensuring that all concerns of the employees are addressed accurately and timely by the team
Communicating with the providers on the requirements and issues and ensure compliance on the set SLAs.
Responsible in preparing the required accruals in support to the monthly closing of Finance
Ensuring compliance with the laws of regulations of government agencies
Policy Development
Payroll
Directly managing the payroll team
Responsible in ensuring payroll instructions are prepared and submitted to the payroll provider with accuracy and promptly including final pay instructions
Observe the turn-around set for releasing payroll and final pay to the resigned employees
Ensure that all queries received by the team should be addressed on a timely basis
Manage the workload of the team and team members are functioning efficiently
Communicate all necessary information and updates with the payroll provider and ensure all issues are resolved immediately
Review the payroll processes and initiate process improvements as find suitably and appropriately
Ensure efficient processing of final pay including coordination with the relevant teams involved in processing of clearances following the required 30-day rule of DOLE in releasing the final pay to the resigned employee
Collaborates with Finance to ensure smooth and timely submission of needed monthly accruals and extraction of personnel costs as requestedResponsible in timely submission of plantilla every payroll period and all advise for changes in cost allocation is confirmed to be updated in the appropriate period
Monitor timely remittance of government contributions and ensure that all related receipts are received thru Octans
Monitor and provide performance of the 3rd party payroll provider following the agreed processes and set timelines
Keep abreast with the latest government rulings eg tax and DOLE laws and ensure its compliance
Ensure that required management reports, schedules and cost/variance analysis are provided based on the agreed timelines and set by the requester including requests by auditors eg statutory financial audit, DOLE inspection audit , internal quality audit , corporate internal audit and CS reporting
Maintain the integrity and confidentiality of payroll records, and salary information
Ensure that all payroll records and other payroll supporting documents are kept in-tact either in soft or hard copies
Conduct shine orientation to new hires and newly regularized employees and refresher orientation for an update
Responsible in ensuring that all requests or queries of employees are responded and resolved based on the set KPI /timelines
Serve as a focal point on internal and external audit and ensure that all required audit requirements are delivered
Conduct reconciliation of employee and payroll data against all HRIS systems
Write and update policies related to payroll and benefits
Benefits
Oversee the administration of benefits as follows :
Company Uniform
Annual Physical Examination
Annual Random Drug Testing
Annual vaccination programs (Flu, Cervical)
Service Awards
Perform other related duties as required and assigned by Compensation, Benefits and Compliance Manager and HR Country Director
Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives
Qualifications
Graduate of either BS Computer Science, BS Psychology, or any Science or Business course
With minimum of 5 years experience on a managerial capacity , managing benefits and focused on payroll
Knowledge in payroll processing and implementation of employee benefits policies and its guidelines
Must have an extensive knowledge on the Philippine Labor Code and its implementing guidelines ; BIR ruling on withholding tax on compensation
Maintain a high level of confidentiality
Detail-orientedDemonstrated strength in regulatory compliance
Additional Information
Has strong sense or urgency and sound judgement
Has initiative and resourcefulness in meeting objectives
Ability to effectively interact with all levels of organization
Knowledgeable in MS Office particularly in Word, Excel and Outlook Express
Excellent listening, creative thinking and interpersonal skills, including the demonstrated ability to establish and maintain relationships and build influence with people internally and externally
Manages and executes projects, budgets and proposals, timelines and creative design to increase employee engagement and to sustain the employee culture.
Excellent listening, creative thinking and interpersonal skills, including the demonstrated ability to establish and maintain relationships and build influence with people internally and externally
Fluent in English and local language
SGS

Makati City, Metro Manila
Permanent
Full-time