payroll AdministratorStrategic Workorce Solutions Corporation

JOB SUMMARY
Under the general direction of the Payroll Manager, coordinates the processing of multiple payrolls for the college. Coordinates department workload and maintains the monthly work calendar which includes ensuring timely payment and reporting of payroll withholdings. Responsible for completing quarterly and yearly multi-state tax reports. As part of work assignment, incumbent specializes in and is accountable for payroll reconciliations.
Duties & RESPONSIBILITIES
The job includes, but is not limited to, the following duties.
Payroll
· Processes monthly, bi-weekly, and retiree payroll for the companies.
· Create invoices for all payroll billings to clients.
· Onboard new clients for payroll to become familiar before assigning to dedicated payroll staff.
· Conducts and reviews various payroll reconciliations and troubleshoots any issues that arise.
· Provides direction and assistance to department staff regarding payroll processes. Coordinates the workload of the Payroll department. Monitors staff workload based on input from individual specialists and gives recommendations to manager for final decisions on actual adjustments to workload.
· Ensures accurate accounting and reporting on all payroll related information to Management. Monitors and updates payroll department/process procedures and contributes to development of company-wide payroll related policies and procedures with the Accounting Manager.
· Participates in changes to the HR/Payroll computer system by assisting the Payroll Manager with testing.
· Completes quarterly and yearly tax reports and W2s. Stays current, complies with and provides interpretations on various rules, regulations, laws, contracts and policies.
· Coordinates, develops and maintains written documentation regarding payroll procedures and processes necessary for reference and training materials.
· In the absence of the Accounting Manager, coordinates the daily payroll activities and functions to ensure smooth operations.
· Trains Payroll Admins and participates in and coordinates Payroll department staff training sessions.
· Provides backup to payroll specialists as needed.
· Performs other related duties or projects as assigned
Document Management
· Follows the protocol of renaming the invoices and upload them on SharePoint
· Uploads on SharePoint all reconciliations
Reconciliations
· Weekly: Payroll, Paid vs Billed, Missing Timesheets, Timesheets & Expenses, Per Diem
· Monthly: As directed by Payroll & Accounting Manager
· Yearly: Benefits, Withholding Accounts
· Uploads on SharePoint all reconciliations
Key Accountabilities
Knowledge of:
· Basic accounting principles;
· Payroll processing;
· Tax withholding;
· Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes related to payroll;
· Banner systems.
Skill in:
· Effectively and accurately communicating both in writing and verbally;
· Spreadsheet and word processing software.
Able to:
· Apply complex salary and compensation calculations in processing payroll;
· Analyze and interpret data for accuracy;
· Lead, train, and coordinate work of others;
· Work effectively with diverse academic, cultural, and ethnic backgrounds of community college students and staff.
Software
This job requires knowledge of Dynamics 6.0 or greater software as well as Microsoft Office software.
Supervisors
This role will report directly to the Payroll Department Lead.
Work Location: Remote/ Work From Home
Shift Schedule: Nightshift (9pm-6am)