part-time Administrative StaffJWay Group, Inc.

Responsibilities
User Maintenance
Add users to Time Tracker system as they are newly hired, change divisions, etc.
This includes tracking new hires, working with their managers to determine tasks, etc.
Assign user tasks to aforementioned users, as well as existing users as new projects/products are created.
Compliance and Reporting
Track compliance via twice weekly communication and more thorough communication as end of the month approaches.
Send Preliminary Time Tracker reports to Managers for review
End of month timesheet compliance, daily.
End of quarter timesheet compliance, daily.
Report outs to Functional Managers Monthly and End of Quarter for approvals
Assist functional managers with adjustments and additional approval reports
Track and record Functional Managers responses for audit purposes
Escalate non-compliance issues
Maintenance and Cleanup
Remove hours for inactive resources, remove resources no longer with Engineering in Project and Excel based reports.
Remove unused tasks for resources.
Manually add hours for exempt managers.
Update actual data and compliance data at the start of a new quarter.
Obtain updated org structure and update in time tracker as necessary.
Obtain updated org structure and update in time tracker as necessary.
Provide ad-hoc reports as needed (Project Cost Reporting, SW Cap Process Changes, etc.)
Create new tasks as necessary.
Assist Functional Managers with ad-hoc requests to time tracker adjustments
Work closely with members of the Accounting team to keep all project current
Required Knowledge and Skills
Good communication skills
Microsoft Excel
Understanding of Data Connections, Pivot Table, Formulas and Macros.
Microsoft Outlook
Microsoft Project
Server/Web App and Project Professional.
Microsoft Word
Adhere to a checklist and manage a task list as things arise.
Past experience with finance groups and/or Software Capitalization as a process
Data Privacy Consent
By submitting your application for this job, you are authorizing JWay Group to a) collect and use your personal data, and to disclose such data to any third party with whom JWay Group or any of its related corporation has service arrangements, in each case for all purposes in connection with your job application, and employment with JWay Group or its clients; and b) retain your personal data for consideration of future job opportunities (where applicable for relevant unsuccessful job applicants).
JWay Group, Inc.

Manila City, Metro Manila
Permanent
Part-time