operations CoordinatorAscentri Inc.

OPERATIONS COORDINATOR
 
Skills required:
High level multitasking ability,  fast passed industry where you have to juggle multiple tasks simultaneously.
Proficiency in Microsoft Office applications, including Word, Excel (especially for data analysis and reporting), Outlook (for email communication and scheduling), and PowerPoint (for creating presentations).
Strong customer service skills to be able to interact with stakeholders, and customers.
The ability to analyse situations, assess risks, and make informed decisions.
Strong organizational skills to manage tasks, documents, and schedules efficiently. This includes maintaining digital and physical records.
The ability to prioritise tasks, meet deadlines, and effectively manage time is essential to ensure smooth operations.
Excellent written and verbal communication skills are necessary for interacting with team members, management, and external stakeholders.
The capacity to identify issues, analyse problems, and come up with practical solutions is vital in resolving operational challenges.
Good eye for detail is crucial for maintaining accurate records, spotting errors, and preventing potential issues.
Adaptable and be able to handle changes in processes and priorities as the business evolves.
Collaborate and able to work well with colleagues from various departments for smooth operations.
Besides Excel, proficiency in database management software or tools is important for maintaining and organising data.
Identify opportunities for process improvements and implementing changes to enhance efficiency.
Administrative Support:
Provide administrative support to the operations team and senior management including scheduling, documentation, and reporting.
Assist in the preparation of operational reports and financial summaries.
Data Management:
Maintain and update databases, spreadsheets, and records related to operations.
Organise and manage important documents, contracts, and correspondence.
Ensure accurate and up-to-date records of inventory, performance, and financial transactions.
Meeting Coordination:
Recording key meeting details, sending meeting notes and action items to the operations team.
Communication:
Serve as a point of contact between different departments and teams.
Communicate effectively with internal and external stakeholders.
Financial Support:
Process invoices, expense reports, and financial transactions.
Project Support:
Provide support to ongoing projects, including tracking progress and deadlines.
Prepare project reports and documentation.
Process Improvement:
Identify opportunities for process improvements and operational efficiencies.
Implement and document new processes and procedures.