office manager and Executive AssistantShepherd

Description LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES Position: Office Manager and Executive Assistant Schedule: Monday to Friday, flexible working hours with 3-4 hours overlap from 9am-5pm EST (9pm-5am PHL) Salary Range: 1000 - 1500 USD/month (to be assessed and approved by the client based on the candidate's experience, knowledge, skills, and abilities) About The Company We are an exciting and rapidly growing multi-unit franchise operator and developer in the hospitality industry. Over the past two years, we have experienced exponential growth, tripling in size and becoming a multi-concept franchisee. With ambitious plans for continued expansion in the coming years, we are seeking a talented and dedicated Office Manager to join our close-knit family environment. Our mission is to be the best in the industry, continuously striving for excellence. We aim to raise the bar and inspire others to do the same. About The Job As an integral part of our team, the Office Manager will be instrumental in supporting our mission by ensuring the efficient and organized functioning of our office, facilitating a positive workplace environment, and contributing to the overall success of our dynamic organization. Why Join Us Fast-Scaling Organization: Over the past two years, we have experienced exponential growth, showcasing our ability to rapidly expand and flourish. Join us on an exciting journey and witness firsthand how a small organization can achieve significant growth. Fully Remote Position: You will have the opportunity to work remotely, providing you with the flexibility to manage your work-life balance effectively. Hands-On Involvement: You will have the chance to make a tangible impact on the day-to-day operations of our office, collaborate closely with various teams, and be an integral part of shaping our company culture and success. Professional Development: We are committed to the growth and development of our team members. Diversity and Inclusion: We are proud of our diverse team and foster an inclusive workplace that celebrates different perspectives and backgrounds. We encourage you to bring your unique experiences and insights to our team. Responsibilities Administrative Management: Oversee and coordinate day-to-day office operations. Manage office supplies, equipment, and facilities maintenance. Communication: Facilitate effective communication within the office and with external parties. Manage office correspondence and distribute internal communications. Records and Document Management: Maintain and organize company records and documents. Ensure document security, confidentiality, and compliance with data protection regulations. Meeting and Event Coordination: Schedule and coordinate meetings, conferences, and events. Prepare meeting agendas, materials, and minutes. Coordinate travel arrangements and accommodations for employees. Office Technology: Oversee office technology and IT requirements. Vendor and Supplier Management: Manage relationships with vendors, suppliers, and service providers. Project Assistance: Provide support for various projects and initiatives as needed. Collaborate with different departments to facilitate project coordination. Team Support: Foster a positive and collaborative work environment. Support teams and individuals with their administrative needs. Executive Support: Provide administrative support to executives and management. Requirements Bachelor's degree in business administration or a related field. Proven experience as an Office Manager or in a similar role for at least 3 years. Proficiency in office software (Microsoft Office). Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Attention to detail and problem-solving skills. Proficiency in ClickUp, Microsoft Visio, and Excel is a big plus. Experience in Sprout Social or other Social Media Management software is preferred Proficiency in scribe.ai or similar software would be great Marketing experience is a plus.
foundit

Manila City, Metro Manila
Permanent
Full-time