office AssociateSGS
Workplace: MetroManila, Manila, Makati
Salary: Agreement
Work form: Full time
Posting Date: 07/11/2025
Deadline: 30/11/2020
Company Description
SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 95,000 employees, SGS operates a network of over 2,000 offices and laboratories around the world.
Job Description
Primary Responsibilities
He/She will be responsible in proposal generation, job order/records/sample managementnspection/test report generation, generation of invoices/WIBA, A/R monitoring and collection of divisional accounts, PR/PO processing and monitoring for office/operational supplies, travel, utilities, third parties, accommodation, etc. and assist in processing of operation's disbursements, payroll, bidding participation, meeting, presentation, etc.
Specific Responsibilities
Handles Job Order creation and/or update records/database on job order status following the appropriate procedures for job registration and ensuring correctness.
Prepares and dispatches document package (Certificate/LTR, Invoice, Proposal, Letter, etc.) with approved results or reports through appropriate means (by fax, mail, courier, or delivery).
Updates the corresponding form/documentation/record/database/facility provided or required related to the report generation.
Maintain documents and files/keeps them on corresponding job folders and/or prepare documentation for archiving.
Coordinates with operation or affiliate, as needed, on issues affecting the registration, proposal, reports or collection.
Coordinates with client on required related documents or provide client of any relevant document after registration, i.e. claim stub, invoice, etc.
Issue invoice based on received documents or other related references in the application/system provided and according to Findiv standards.
Handles divisional account/receivables which include sending of statement of account, invoice to client, following-up of clients, scheduling of collection and coordinating with appropriate collector.
Submit and update regularly the weekly/monthly KPI monitoring report.
Assist in the maintenance of the Quality Management System.
Complies with the QHSE policies including but not limited to:
Demonstrates strong commitment to SGS QHSE Policies, Procedures, and Work Instructions by participating in safety meetings, completing required training, intervening in unsafe situations, refusing unsafe work, and complying fully with all applicable laws and regulations related to QHSE.
Responds appropriately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace.
In accordance with the SGS QHSE Management System requirements, disposes of, or directs the disposal of, waste generated as a part of daily work performed in a safe manner and in compliance with all waste transportation and disposal regulations and requirements.
Reports all incidents (actual incidents and near misses) in accordance with the SGS Incident Reporting requirements.
Uses all equipment (including safety equipment) in the manner intended and reports any damaged / lost equipment to supervisor.
Maintain a safe and tidy worksite.
Maintains awareness of hazards and proposes controls to supervisor, QHSE Representatives or relevant client / site contact.
Actively participates in incident investigations and risk assessments as deemed necessary by SGS management.
Qualifications
Profile
Graduate of any 4-year course
No experience required
Required Skills
Experience / Technical Knowledge
Must be computer literate on basic computer applications, MS Office
Must have typing/encoding skills of 45 words/min
Language
English
Additional Information
null
SmartRecruiters
SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 95,000 employees, SGS operates a network of over 2,000 offices and laboratories around the world.
Job Description
Primary Responsibilities
He/She will be responsible in proposal generation, job order/records/sample managementnspection/test report generation, generation of invoices/WIBA, A/R monitoring and collection of divisional accounts, PR/PO processing and monitoring for office/operational supplies, travel, utilities, third parties, accommodation, etc. and assist in processing of operation's disbursements, payroll, bidding participation, meeting, presentation, etc.
Specific Responsibilities
Handles Job Order creation and/or update records/database on job order status following the appropriate procedures for job registration and ensuring correctness.
Prepares and dispatches document package (Certificate/LTR, Invoice, Proposal, Letter, etc.) with approved results or reports through appropriate means (by fax, mail, courier, or delivery).
Updates the corresponding form/documentation/record/database/facility provided or required related to the report generation.
Maintain documents and files/keeps them on corresponding job folders and/or prepare documentation for archiving.
Coordinates with operation or affiliate, as needed, on issues affecting the registration, proposal, reports or collection.
Coordinates with client on required related documents or provide client of any relevant document after registration, i.e. claim stub, invoice, etc.
Issue invoice based on received documents or other related references in the application/system provided and according to Findiv standards.
Handles divisional account/receivables which include sending of statement of account, invoice to client, following-up of clients, scheduling of collection and coordinating with appropriate collector.
Submit and update regularly the weekly/monthly KPI monitoring report.
Assist in the maintenance of the Quality Management System.
Complies with the QHSE policies including but not limited to:
Demonstrates strong commitment to SGS QHSE Policies, Procedures, and Work Instructions by participating in safety meetings, completing required training, intervening in unsafe situations, refusing unsafe work, and complying fully with all applicable laws and regulations related to QHSE.
Responds appropriately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace.
In accordance with the SGS QHSE Management System requirements, disposes of, or directs the disposal of, waste generated as a part of daily work performed in a safe manner and in compliance with all waste transportation and disposal regulations and requirements.
Reports all incidents (actual incidents and near misses) in accordance with the SGS Incident Reporting requirements.
Uses all equipment (including safety equipment) in the manner intended and reports any damaged / lost equipment to supervisor.
Maintain a safe and tidy worksite.
Maintains awareness of hazards and proposes controls to supervisor, QHSE Representatives or relevant client / site contact.
Actively participates in incident investigations and risk assessments as deemed necessary by SGS management.
Qualifications
Profile
Graduate of any 4-year course
No experience required
Required Skills
Experience / Technical Knowledge
Must be computer literate on basic computer applications, MS Office
Must have typing/encoding skills of 45 words/min
Language
English
Additional Information
null
SmartRecruiters
Other Info
Makati City, Metro Manila
Permanent
Full-time
Permanent
Full-time
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SGS
About the company
SGS jobs
Makati City, Metro Manila
Position office Associate recruited by the company SGS at MetroManila, Manila, Makati, Joboko automatically collects the salary of , finds more jobs on Office Associate or SGS company in the links above