Office Assistant | university research ethics officeAteneo de Manila University

Summary of Work Activities and Responsibilities:
Under the supervision of the Director of the University Research Ethics Office (UREO), the Office Assistant IV supports the training, communications, and development activities of the UREO, primarily strengthening its mandate to disseminate information and build capacity in all ADMU units with respect to conducting research with human participants in an ethical manner and ethics review SOPs.
Main Duties and Responsibilities
I. Administrative Support for Training Seminars/Workshops
Arranges the logistical needs for UREO training seminars/workshops (i.e. reserve venues, books catering/meals, arrange transportation, etc.)
Prints, photocopies, and collates the training materials and kits
Disseminates information about the event to relevant stakeholders via web/email and/or print channels
Monitors event attendance
Prepares the travel and other logistical arrangements of AdMUREO and/or AdMUREC staff for official office-relevant events outside of the Loyola campus (e.g. PHREN Convention or other speaking engagements)
II. Communication and Dissemination
Attends and documents the minutes of administrative meetings (non-AdMUREC panel)
Posts and disseminates communications from the UREO Director to the relevant recipients via online and/or print channels
Prepares and collates materials for the dissemination of information regarding the UREC and its policies and procedures, and other relevant information provided by the Director
Coordinates with web developer for development and maintenance of UREO website
III. Supports Development Activities
Assists in the monitoring of Department- and Unit-level processes and issues and transmits them to the Director
Assists the Director in preparing and/or revising SOP documents and forms
Collates feedback, queries, FAQs, etc from relevant stakeholders regarding UREO and UREC operations and transmits them to the Director
IV. Reception/Frontline Support
Attends to, screens, and forwards incoming phone calls
Receives, records, and distributes mail and documents for the Office
Responds to queries in a professional manner
Ensures the tidiness and organization of the reception area, office supplies, and pantry
Makes appointments for the Director
Education and Experience Requirements:
Bachelor's Degree
Underwent Basic Research Ethics Training conducted by PHREB or other accredited institution
At least 1 year of experience in office administration or as an Office Assistant
Has experience in event organizing and materials development and dissemination
Knowledge, Skills, and Abilities:
Excellent oral and written communication skills: writing correspondences, meeting minutes, reports; responding orally and in writing to queries with professionalism
Proficient in Word, data processing (Excel), and Powerpoint; has basic and teachable graphics skills (e.g. using Canva and similar applications for creating fliers, etc), and social media posting skills
Attentive to details and can organize and integrate information (e.g. such as in writing minutes and documenting trainings)
Has experience in organizing mid-size events
Basic knowledge of research ethics (can undergo specialized training)
Can work independently
Possesses good character and integrity befitting staff of an ethics office
Has a pleasant disposition and can communicate with composure in challenging situations and interaction
Entry Level / Junior, Apprentice Education and Training Higher Education / Academia 1 opening Bachelor's degree graduate
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.
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Quezon City, Metro Manila
Permanent
Full-time