Office Assistant iii for audio visual (av) | for poolingAteneo de Manila University

**Please be informed that the job description is subject to further changes and improvements. This is the tentative job description.
**For Pooling
Summary of Work Activities and Responsibilities:
Under the supervision of the KEMC Coordinator the Office Assistant assists the librarians in various clerical tasks in acquisitions, organization, circulation, and references at the Audio Visual area of the KEMC.
Main Duties and Responsibilities
I. Administrative Tasks
Renders general desk services particularly charging and discharging audio-visual materials/equipment and schedule of activities.
Performs clerical tasks required at the Audio-visual to ensure smooth operations of the section (e.g. shelving, shelf reading, filing, updating and classifying of AV materials)
Prepares the printed and electronic audio-visual forms
Prepares statistical summaries of the use of AV projected materials, statistics of audio-visual services, statistics of utilized media, and statistics of borrowed materials to keep track of the section's level of operations
Encodes the bibliographic information of newly acquired of AV materials
Prepares notices of patrons' overdue AV materials
Coordinates with the Library Management System provider for updates and troubleshooting
Handles inventory and generates report of AV Materials
Prepares template for the Daily Library Attendance
Responds to AV-related inquiries sent by teachers, parents, and students via KEMC email
II, Multi-media and Communication (as needed)
Assists faculty in the proper use of materials and equipment in the AV Room
Assists in arranging set-up of equipment and attends to other technical needs of the teachers in the absence of the technicians
Assists in printing, scanning, and lamination requests
Digitizes and encodes audiobooks on the KEMC Google Site for AV Listening Area
Prepares and updates the iPads for AV Listening Area
III. Performs other tasks that may be assigned from time to time
Knowledge, Skills, and Abilities:
Has knowledge of using Microsoft Office, Google Workspace, Canva, editing applications related to writing reports, making presentations, etc.
Has knowledge of handling devices and providing minimum troubleshooting problems on iPads, computers/laptops
Has good verbal and written communication skills
Actively looking for ways to help people; Ability to relate with patrons, well-pleasing, warm, patient, and respectful in dealing with students and teachers
Attention to detail
Ability to identify issues quickly and effectively, analyze possible solutions, and recommend the best course of action for an issue.
Education and Experience Requirements:
Graduate of any 4-year college degree
At least 2 years of working experience in customer service or library setting
Has good interpersonal skills
Is a good team player
Associate / Supervisor IT and Software Higher Education / Academia 1 opening Bachelor's degree graduate
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.
Kalibrr

Quezon City, Metro Manila
Permanent
Full-time