Office AdministratorCertara
Workplace: MetroManila, Manila, Makati
Salary: Agreement
Work form: Full time
Posting Date: 09/11/2025
Deadline: 28/06/2022
Position Overview:
The primary responsibility of the Office Administrator is to provide office and facilities administration and to support local operations initiatives. The role requires a high level of attention to detail, strong customer service, and the ability to manage multiple priorities at once.
Responsibilities
Act as a local point of contact for office, facilities, and administrative management.
Oversee reception duties such as receipt of mail, local phone calls, and monitoring deliveries.
Monitor stocks and procurement of office, kitchen, and medicine supplies.
Oversee and secure management of onsite documents (in coordination with local director and corporate attorney's office).
Oversee and coordinate repairs, replacements, and preventive maintenance activities with vendors and building administration management.
Arrange and coordinate quarterly safety inspections and emergency preparedness activities (fire drill, earthquake drill, etc.)
Oversee office cleaner/s and maintenance personnel.
Coordinate and ensure compliance with health and safety regulations.
Manage company-sponsored lunches and events per approved budget.
Support and rollout of employee engagement activities to meet organizational objectives.
Coordinate and manage parking space inquiries to building management.
Manage scheduling of New Colleague Orientation (NCO), in coordination with other members of the NCO team including local Talent Acquisition, Finance, IT, and Global HR.
Assist in the onboarding process of new hires. Manage creation and endorsement of company ID, access badge, and new hire kit.
Monitor and ensure deployment of IT tools and equipment to new hires.
Assist new hires in processing payroll bank account creation and liaise directly with the bank for appropriate checklist requirements.
Manage Namely system for local employees and act as point of contact for headcount/directory reporting and PTO tracking, etc.
Other Responsibilities
Conduct research
Provide regular reporting as required for the global Finance and Operations team
Prepare for meetings, provide reports, maintain schedules, meet deadlines, and complete other essential daily and long-term activities as requested
Other duties as assigned to support the Finance, HR, and Operations both local and global
Requirements:
Bachelor's degree required
Proficiency with Microsoft Teams, Excel, Outlook, Word, and PowerPoint
Knowledge of office and facilities management operations
Familiarity with office equipment, security systems, and health safety regulations
Highly organized with a strong attention to detail
Ability to work in a fast-paced environment
Outgoing, professional, discrete, and personable
Ability to provide high-quality customer service and follow through on all assignments
Desires exposure to global projects and teams
About Certara
Certara is a growing company that provides a novel and exciting place to work. Our purpose is to assist in accelerating the development of meaningful medicines that make an impact on our society and the people that need them most. Innovation and creativity are highly valued, and everyone is given the opportunity for training and continuous development. Our portfolio spans the discovery, preclinical, clinical and post-marketing phases of drug development, working with 1,200 commercial companies, 250 academic institutions, and numerous regulatory agencies. The well-being of our employees is a priority at Certara, and that is why we support the most important aspects of their lives:
Financial - competitive pay, incentives, retirement plans, income security programs
Health and Wellness - comprehensive benefit package, wellness programs, healthy lifestyle office environments
Work/Life - unlimited paid time off and an employee assistance program
Growth & Development - performance driven environment
Certara bases all employment-related decision on merit, taking into consideration qualifications, skills, achievement, and performance. We treat all applicants and employees without regard to personal characteristics such as race, color, ethnicity, religion, sex, sexual orientation, age, nationality, marital status, pregnancy, physical or mental condition, genetic information, military service, or other characteristic protected by law.
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Certara
The primary responsibility of the Office Administrator is to provide office and facilities administration and to support local operations initiatives. The role requires a high level of attention to detail, strong customer service, and the ability to manage multiple priorities at once.
Responsibilities
Act as a local point of contact for office, facilities, and administrative management.
Oversee reception duties such as receipt of mail, local phone calls, and monitoring deliveries.
Monitor stocks and procurement of office, kitchen, and medicine supplies.
Oversee and secure management of onsite documents (in coordination with local director and corporate attorney's office).
Oversee and coordinate repairs, replacements, and preventive maintenance activities with vendors and building administration management.
Arrange and coordinate quarterly safety inspections and emergency preparedness activities (fire drill, earthquake drill, etc.)
Oversee office cleaner/s and maintenance personnel.
Coordinate and ensure compliance with health and safety regulations.
Manage company-sponsored lunches and events per approved budget.
Support and rollout of employee engagement activities to meet organizational objectives.
Coordinate and manage parking space inquiries to building management.
Manage scheduling of New Colleague Orientation (NCO), in coordination with other members of the NCO team including local Talent Acquisition, Finance, IT, and Global HR.
Assist in the onboarding process of new hires. Manage creation and endorsement of company ID, access badge, and new hire kit.
Monitor and ensure deployment of IT tools and equipment to new hires.
Assist new hires in processing payroll bank account creation and liaise directly with the bank for appropriate checklist requirements.
Manage Namely system for local employees and act as point of contact for headcount/directory reporting and PTO tracking, etc.
Other Responsibilities
Conduct research
Provide regular reporting as required for the global Finance and Operations team
Prepare for meetings, provide reports, maintain schedules, meet deadlines, and complete other essential daily and long-term activities as requested
Other duties as assigned to support the Finance, HR, and Operations both local and global
Requirements:
Bachelor's degree required
Proficiency with Microsoft Teams, Excel, Outlook, Word, and PowerPoint
Knowledge of office and facilities management operations
Familiarity with office equipment, security systems, and health safety regulations
Highly organized with a strong attention to detail
Ability to work in a fast-paced environment
Outgoing, professional, discrete, and personable
Ability to provide high-quality customer service and follow through on all assignments
Desires exposure to global projects and teams
About Certara
Certara is a growing company that provides a novel and exciting place to work. Our purpose is to assist in accelerating the development of meaningful medicines that make an impact on our society and the people that need them most. Innovation and creativity are highly valued, and everyone is given the opportunity for training and continuous development. Our portfolio spans the discovery, preclinical, clinical and post-marketing phases of drug development, working with 1,200 commercial companies, 250 academic institutions, and numerous regulatory agencies. The well-being of our employees is a priority at Certara, and that is why we support the most important aspects of their lives:
Financial - competitive pay, incentives, retirement plans, income security programs
Health and Wellness - comprehensive benefit package, wellness programs, healthy lifestyle office environments
Work/Life - unlimited paid time off and an employee assistance program
Growth & Development - performance driven environment
Certara bases all employment-related decision on merit, taking into consideration qualifications, skills, achievement, and performance. We treat all applicants and employees without regard to personal characteristics such as race, color, ethnicity, religion, sex, sexual orientation, age, nationality, marital status, pregnancy, physical or mental condition, genetic information, military service, or other characteristic protected by law.
#LI-BE1
Certara
Other Info
Makati City, Metro Manila
Permanent
Full-time
Permanent
Full-time
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