monitoring Assistant | ssa-4 | cotabato | philippinesWorld Food Programme

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
Long Description
Job Title Monitoring Assistant
Type of Contract Special Service Agrement
Job Grade SSA-4
Unit/Divison Programme Unit
Duty Station Cotabato City, Philippines
Duration 6 months
No. of posts 3
ABOUT WFP
The World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide, working in more than 80 countries. WFP is well known for its ability to deliver food assistance rapidly to people in need. The United Nations World Food Programme has also been awarded the 2020 Nobel Peace Prize.
The World Food Programme's engagement in the Philippines is constantly evolving. Initially commencing operations in the 1960s, WFP officially re-established its presence in 2006 to support the peace process in Mindanao, to provide life-saving food assistance in emergencies and to develop programmes that seek to improve nutrition and the overall quality of life of vulnerable people.
Since 1 July 2018, WFP has been implementing a five-year Country Strategic Plan (CSP 2018-2023) to support the Government of the Philippines to address food insecurity, reduce malnutrition and build the resilience of vulnerable populations. In its strategic plan, WFP identified four outcomes and five main activities:
Strategic outcome 1: Crisis-affected people in the Philippines are able to meet their food and nutrition needs during and immediately after an emergency.
Strategic outcome 2: Women, boys and girls in provinces prioritized by the Government have adequate and healthy diets to reduce malnutrition by 2022 in line with government targets.
Strategic outcome 3: Vulnerable communities in Mindanao have improved food security and nutrition by 2022 in line with government targets.
Strategic outcome 4: National and local government agencies have enhanced capabilities to reduce vulnerability to shocks by 2022.
ORGANIZATIONAL CONTEXT
The Monitoring Assistant will directly report to the Programme Policy Officer/ Head of sub-office. The incumbent is expected to produce organised and accurate technical work and reports. The incumbent will provide guidance on standard practices to other staff and counterparts in their area of work.
JOB PURPOSE
To perform monitoring activities within a specific coverage area and provide reports to support the effective delivery of assistance packages.
KEY ACCOUNTABILITIES (not all-inclusive)
Within delegated authority, the Monitoring Assistant will be responsible for the following duties:
1. Verify the planned movements and distribution of cash-based transfer, food or non-food items, reporting issues or discrepancies to the supervisor for timely resolution of problems and to ensure that the quantity distributed and the quality of the operation is in line with WFP standards.
2. Maintain information records and monitoring plan documentation, such as records of commodity movements and programme checklists, in order to assist in the effective delivery and distribution of cash-based transfer, food items or non-food items.
3. Collate assistance programme(s) data in accordance with clear direction, in order to support programme reviews and informative decision-making.
4. Liaise with partners and internal counterparts to gather feedback and comments to support programme reviews and improve services.
5. Receive and collate comments and feedback from partners, beneficiaries, and beneficiaries, to support identifying programmatic issues with a view to fostering efficient operations.
6. Provide guidance for partners on WFP operational practices, monitoring tools and methods in order to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas.
7. Conduct surveys, focus group discussions and in-depth interviews at the community level as well as with government partners
8. Prepare field mission reports to document programme implementation.
9. Follow set emergency response processes and procedures for emergency food assistance.
10 Perform other related duties as required
OTHER SPECIFIC JOB REQUIREMENTS
Monitoring: Conduct timely monitoring of activities and prepare accurate and evidence-based reports on WFP's operations and performance, while following up the actions to be taken based on monitoring findings and/or beneficiaries' feedbacks;
Partnership: Build effective and collaborative relations with local authorities, UN agencies and potential/existing partners of WFP in the area of coverage.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
Understand and communicate the Strategic Objectives: Helps teammates articulate WFP's Strategic Objectives.
Be a force for positive change: Suggests potential improvements to team's work processes to supervisor.
Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
Make our mission visible in everyday actions: Articulates how own unit's responsibilities will serve WFP's mission.
People
Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
Create an "I will"/"We will" spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
Be politically agile & adaptable: Develops an understanding of the value of WFP's teams and external partners in fulfilling team's goals and objectives.
Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor's priorities to fulfill internal and external partner needs.
FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Strategic Management Displays basic understanding of WFP's policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship.
Performance Management Applies knowledge of WFP's performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards.
Qualitative/Quantitative Methodology Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP's strategic and operational results frameworks (metrics), WFP guidance and technical standards.
Data Analytics and Visualization Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities.
Programme Monitoring and Review Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of First University degree.
Language: Fluency in both oral and written communication in English.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Has experience analysing programme output and outcome data.
General knowledge of WFP monitoring and evaluation systems and standards.
Has one year or more of postgraduate professional experience in a relevant field of work, with a background and interest in international humanitarian development.
Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.).
Has contributed to implementation of programmes
Has observed or assisted with policy discussions.
Has general knowledge of information management best practices, techniques and processes with some understanding of the basic theoretical background; strong written and oral communication skills, including substantive analysis and report writing skills; Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems.
DESIRED KNOWLEDGE AND SKILLS
Proficient in MS Office package, particularly in Microsoft Excel and PowerPoint.
Excellent written and verbal communications skills.
High attention to detail and proofreading ability.
Good research and analytical skills.
Ability to meet deadlines and work under pressure as part of a team.
Ability to work independently while asking questions and seeking support in a fast-paced work environment.
DEADLINE FOR APPLICATIONS
Deadline for applications is on 31 October 2021, 11:59 PM. Qualified candidates are required to complete an online candidate profile in ( ). Only applications received from this website are considered valid and will be processed and only shortlisted candidates will be contacted.
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WFP strongly encourages applications from those that will help us reach gender balance and also from persons with disabilities.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
World Food Programme

Cotabato
Permanent
Full-time