mnl - regional Procurement assistant, aoHM Government

The British Embassy Manila is a large diplomatic mission delivering a dynamic and rapidly expanding programme of activity in support of the UK's objectives on prosperity, security and consular matters. The Embassy is a modern, diverse and inclusive employer where everyone contributes to the Embassy's WORC Values of Wellbeing, Opportunity, Respect and Collaboration.
MAIN PURPOSE OF THE JOB:
To work as part of the Regional Procurement Team in Manila handling procurement requirements for Asia Pacific, Middle East & North Africa regions. Working with customers, suppliers and other stakeholders on all aspects of Procurement including spend analysis and reporting. Perform other duties as assigned.
This position is based in Manila as part of the overall Regional Corporate Services Hub. Working hours will reflect the customer needs across the regions.
Assist in the delivery of Procurement Projects (70%)
Creation of project on Bravo / Contracts Database and Tracker. Liaise with Procurement Lead (PL) on planning/timetabling of requirement. Liaise with London delivery team where necessary.
Proof read and Edit: Review all tender documentation for consistency, spelling and grammar and get sign off from PL. Manage the technical and commercial clarification questions from the bidders. Maintain question log, co-ordinate answers and disseminate to bidders.
Receipt of tenders - when offline process is followed. Maintain a receipt log and manage opening log.
Compliance checks to ensure envelopes are complete. Facilitate tender evaluation and arrange teleconference/videoconference (booking facilities and sending out invitations) for the moderation meeting.
Take notes of decisions made.
Drafting of outcome letters (award and reject).
Management of award activities, including changing status in Bravo.
Where necessary work with PL in drafting lessons learnt papers for review.
Act as PAC Secretariat
Data Analysis (20%)
Provide procurement reporting /analysis services to the following procurement hubs: APAC, MENAD, SAAD, Africa, EECAD.
Manage and keep up to date hub reporting tools (these reports can be listed).
Schedule reporting periods and deliver up to date reports on time.
Respond to colleague's requirements for ad hoc reporting where required.
Supplier Optimisation and Agreed Supplier Lists (10%)
Assist where required in the production and refinement of the Agreed Supplier Lists for APAC, MENAD, SAAD, Africa, EECAD hubs.
Manage and update the Agreed Supplier Lists for APAC and MENAD.
Note : This role is a fixed-term position for 12mos.
Essential qualifications, skills and experience
At least 2 years hands-on procurement experience
Strong emphasis on accuracy and detail
Effective oral and written communication skills
Strong attention to detail
Ability to handle multiple projects while meeting goals and deadlines
Proficient in MS Excel
Good time management and organizational skills
BS degree in business management/finance related course or equivalent experience
LANGUAGE REQUIREMENTS:
Language: English
Level of language required : Operational - Extensive
Desirable qualifications, skills and experience
Working in a multinational environment across multiple time zones
Sourcing or Contract Management Experience
CIPS Level 3 or equivalent qualification from other Professional Procurement Organisations
Project Management Experience
Required behaviours
Seeing the Big Picture, Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together
Application deadline Application deadline - day Application deadline - month Application deadline - year
9 November 2022
Grade
Administrative Officer (AO)
Type of Position
Fixed Term
Working hours per week
36
Duration of Post
12 months
Region
Asia Pacific
Country/Territory
Philippines
Location (City)
Manila
Type of Post
British Embassy
Number of vacancies
1
Salary Currency
PHP
Salary
PHP 37,907
Start Date Start Date - day Start Date - month Start Date - year
12 December 2022
Other benefits and conditions of employment
The British Embassy offers a competitive compensation package, 36-hour work week, guaranteed 13th and 14th month pay, 20 days paid annual leave (calculated on Pro-rata basis if joined after 1 January), extensive medical insurance, life insurance and access to a guaranteed 5 days of learning opportunities a year.
Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Manila is subject to Terms and Conditions of Service according to local Philippine employment law.
No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Candidates are expected to have a valid NBI Clearance.
Additional information
Please note that the deadline for applications is 23:55 on the day mentioned in the above field "Application deadline".
Kindly be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.
Note : All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.
HM Government

Manila City, Metro Manila
₱37,907 per month
Permanent
Full-time