Legal SecretarySyCip Salazar Hernandez & Gatmaitan

JOB FUNCTIONS:
Answer, screen and refer phone calls to party concerned, make outgoing calls for superiors
Receive and sort incoming mails, referring to superiors those requiring attention
Route or deliver (if necessary) outgoing mails, communications, reports, and other materials, and return borrowed records
Arrange and keep appointment and hearing schedules and due dates for filing in court and remind superiors of these, attends to changes in schedules as necessary and as required
Assist in preparing reports and correspondences such as notices/agenda/minutes of meetings, certificates, affidavits, letters, motions for extension, annexes / exhibits to pleadings
Scan documents for attachment to e-mail to be sent out by superiors
Take dictation and transcribe shorthand notes
Provide complete and accurate information on all forms that are submitted to units/departments for processing
Facilitate processing and payment of phone bills by tracking calls, providing all required information for calls made by their respective lawyer-bosses
Coordinate with Administrative Assistants on billings and account receivables
Make reservations for venue/equipment and prepare other requirements (sufficient printed copies, etc.) for meetings
For partners' secretaries:
Perform billing and billing related functions
Submit bill/reimbursements for payment to the Accounting Manager for processing
Maintain information and documents for regular use: IBP no., PTR, CTC, Roll no., MCLE no., CPA accreditation no. and other personal information (plate no., insurance policy dates, and the like)