junior Accounting AssistantdataSpring

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Junior Accounting Assistant
Location: Manila, Philippines
Status: Full-time, Salaried Position
I. POSITION SUMMARY:
The Jr. Accounting Assistant is responsible for performing Accounts Payable & General Accounting, and is reporting directly to the Finance Officer. This position will provide accounting and general administrative support to dataSpring while working closely with the Japan Finance Team.
II. ESSENTIAL JOB FUNCTIONS:
Accounts Payable (AP) Activities
Communicates with Finance Japan and Accounting firm regarding regular expenses such as rent, utilities, insurance, office expenses, payroll and other benefits - inputting information into proper ledgers, P & L, and PH Team budget as required and necessary.
As required and approved, assists dataSpring with internal Accounts Payable procedures by vouchering invoices for regular expenses such as facilities, utilities, insurance, and office expenses; by inputting all vouchers and credit memos; by cutting checks and / or preparing checks on a periodic basis; by filing and maintaining all paid vouchers; and by handling any other accounts payable functions as necessary.
Participates actively in Finance Team Meetings regarding Accounts Payable as necessary.
Creates Payment Sheet for AP
Collects Invoices for payment and forwards to Finance Team
Reconciles invoice amount versus amount per books
Lists up the invoices for advanced payment and share the information with Finance team
Forwards all profiling cost to Finance team
Double-checks Partners' Cost
Monthly reconciliation of AP Report
Process reimbursements of dataSpring members
Create Monthly Third Party Payment Sheet and forwards it to the Finance team
Provides assistance in handling, reporting and monitoring company's expenses and bank transactions; timely payment of company bills, rent and dues, tax dues and government remittances
Common Activities / General Accounting Activities
Provides accurate, timely, and regular reports to Supervisor
Meets all assigned deadlines and Accounting KPI's
Maintains the good public image of the Company.
Constantly identifies financial and other risks to the Company and reports these quickly and accurately to the Accountant
Prudently manages resources within budgetary guidelines to ensure profit.
Completes other administrative work as required and acts as an active team player.
Contribute to the entire Company (and, or other local offices) as a member, besides the Finance tasks assigned.
Serves as petty cash custodian
Handling check preparation
Maintains record / updates cash management file regularly
III. ESSENTIAL JOB REQUIREMENTS:
Physical Requirements & Working Conditions
This is an office environment and typical physical demands apply.
Regular working hours, but must be open to working flexible hours, as the need arises, in order to communicate efficiently with Global clients
Will be working from home while the community quarantine is effective
Minimum Qualifications Needed
Well-developed interpersonal and communication skills in order to communicate effectively with other members, clients, partners
Ability to read, analyze and interpret memos and directives from management
Ability to accurately calculate figures and exercise extreme thoroughness
Ability to display empathy and is able to get along well with different personalities and to work well in a diverse culture
Ability to use Microsoft Office Suite and various sales management or accounting software
Satisfactory background check (criminal, civil, credit) is required
High degree of integrity, accountability and trustworthiness
Must have proven self-leadership and ability to work independently
Must have a strong understanding of customer and market dynamics and requirements
Education/Experience
Bachelor's Degree (BA/BS) in Accounting is preferred
Relevant working experience is an advantage