inbound CoordinatorAteneo de Manila University

Under the direct supervision of the Operations Coordinator and general supervision of the Director, the Inbound Coordinator attends to the requirements of all University inbound exchange students according to University guidelines and protocol.
Main Duties and Responsibilities
Application Process
Communicates and coordinates the call for application for the Inbound Exchange Program every school year to all partner universities and prospective inbound students and disseminate information as required -- included but not limited to basic information about the University including university application procedures and regulations, course offerings, options for accommodation, living expenses, etc.
Coordinates with relevant units within the University to identify all the requirements for application and admission.
Communicates and coordinates to all the units and departments within the University the official list of accepted incoming inbound exchange students every beginning of the semester.
Reviews and consolidates all the application documents of incoming inbound exchange students and maintains a database system for tracking and monitoring.
Student Support
Facilitates the pre-arrival preparation for all incoming exchange students including but not limited to the issuance of Certification of Eligibility to Study, acceptance letters, housing accommodation, airport transfer, pre-arrival instructions, and course preferences and advisement. This also includes coordination with Visa Section regarding all requirements for student visa application.
Facilitates the preparation of collation of approved courses as well as course advisement and execution of the registration for inbound exchange students (pre-enlistment, online, and manual enlistment) within the University in a systematic and timely manner.
Leads all the logistical preparation and execution of orientation and registration week of inbound exchange students every semester.
Coordinates emergencies with concerned offices/partner institutions, who in turn will contact the parents/guardians of the inbound exchange student
Accompanies the student, using a different vehicle, to the hospital, when possible
Facilitates hospital admission and discharge documents of the inbound exchange student.
Monitors and tracks the progress of inbound exchange students and ensures that their needs are addressed appropriately and in a timely manner. This includes acting as guardian of the inbound exchange students and performing all responsibilities as such guardian.
Facilitates the exit orientation session for all inbound exchange students every end of the semester including but not limited to exit requirements, student clearance form, etc.
Facilitates the sending of the transcript of records back to home university after the semester and coordinates with the Registrar's Office in completing the necessary requirements.
Assists the Director and Operations Coordinator in developing University opportunities for inbound exchange students.
Records and Documentation Support
Tracks and manages the budget for all inbound-related activities, primarily through the preparation of necessary documents required for accounting according to the Office and University guidelines.
Manages information on inbound exchange students by collecting, storing, and tracking data according to guidelines and policies.
Performs all other duties as may be reasonably required of the position, in accordance with the instructions of the Immediate Supervisor, and its duly authorized representative.
Knowledge, Skills, and Abilities:
Has good English communication skills (both oral and written)
Proficient in MS Office applications
Can organize events
Attentive to details
With good customer relations skills
Knowledge of a foreign language is an advantage
Education and Experience Requirements:
Must be a Bachelor's Degree holder
Has 2 years of related work experience
Entry Level / Junior, Apprentice Administration and Coordination Higher Education / Academia 1 opening Bachelor's degree graduate
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.
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Quezon City, Metro Manila
Permanent
Full-time