head of project/head of base - masbate ( Filipino nationals only)Acción Contra El Hambre

Duration : For pooling
Start date : ASAPYou'll contribute to ending world hunger by ...Responsible for planning, implementation, management, overall supervision, and monitoring of the program/projects. They will be responsible for ensuring Action Against Hunger's, National government agencies and donor's technical policy, guidelines are procedures are implemented. The Head of Project shall ensure the correct implementation and management of the activities and resources, in accordance with the objectives set out for the project, as well as their everyday management.Key activities in your role will includeObjective 1: Ensure all programs activities are implemented within the timeframe (according to proposals)Tasks as head of base and Head of project:
Represent, participate, and coordinate with project team
Ensure the efficient and effective project implementation of activities according to the approved strategies, workplan and guidelines set by the organization and funding donors in coordination with project team, and Action Against Hunger Technical Coordinators
Develop and maintain relationships with key stakeholders at a technical level, including coordination and communication with government authorities, international and local organizations, partners, beneficiaries and other external actors in the field
Lead the implementation of the projects in line with the approved proposal
Ensure that all the projects have an updated project work plan/procurement-supply plan/budget forecast on a monthly and as-needed basis integrating all departments' activities and its dissemination to all department heads.
Ensure the transparency of the procedures as well as the implementation of donor's guidelines (including the documentation of the transparent decision making)
Ensure weekly meeting are conducted with all department head and progress and work plans are revised and updated
Ensure the support departments comply with reporting requirement and timely submission of reports according to agreed formats and follow-up the contribution (in-kind) required by programs
Support to coordinate the local partners capacity building strategy through in coordination of the Deputy Country Director
Represent Action Against Hunger
Objective 2: Project Monitoring, Evaluation, Reporting, and CapitalisationTasks as Head of Project:
Lead the preparation of weekly, monthly and annual planning and updating of progress and achievements in coordination project staff, partners, and Capital technical team
Ensure the validation and consolidation of all reports from the technical supervisors in accordance with the monthly APR both Excel and narrative, including annexes required such as SOVs
Initiate the preparation of donor interim and final reports and other reports as required in coordination with consortium lead
Lead capitalization of the project experience and prepare specific written documents in coordination with Action Against Hunger sector coordinators
Ensure SOVs are archived and maintain database of photos, videos and other multimedia documents related to the project,
Ensure the availability of complete project documents and filed in accordance with the Archiving Guidelines
Real-time timely sharing of photo/visual materials of project/context progress for internal and externals communication
Objective 3: Management base human resources following HR manual and procedures.Tasks as head of base and Head of project:
Ensure the efficient management of the Human Resources assigned to the project in line with Action Against Hunger HR policies
Manage and conduct regular performance evaluation of the staff in compliance with Action Against Hunger policy and procedures and when necessary, review the job descriptions and organization of project staff according to project needs and assess training needs and train the staff if required to achieve the project objectives
Participate to the recruitment process for the project according to the needs
Support to recruit the required staff, if necessary, in coordination with the HR manager in Manila and technical coordinators.
Support when the necessary review of the job descriptions and Organization of the team according to the base needs
Objective 4: Management of the administrative/finances issues of the base following policies guidelines and proceduresTasks as head of base:
As Head of Base, lead and manage the financial and admistrative aspects of the base in Cebu in collaboration with the Base Administrator, and logistics drafts and updates budget follow up and projection, to ensure the financial visibility of the base, follow up of co-funding and partners contribution according to mission tools.
As head of base, lead and ensure base/project budget forecast are done in timely manner and in coordination with base administrator and communicate with the Finance Coordinator
Ensure financial expenses are following Action Against Hunger and donor guidelines in coordination with Admin department, communicate deviations in timely manner with Manila coordination team Support in implementation all financial and cash procedures on the base
Support that all administrative procedures in the Base follow standards and manuals and the mission level memorandums
Ensure base level payments and done on time
Objective 5: Management of the logistics of the base following policies guidelines and procedures in accordance with the KitLog
Lead and ensure regularly update and follow-up the procurement plan (PPP) specific to the activities under Action Against Hunger result in coordination with the project team and admin/log department at the base level
Lead the request, organization and arrangement of logistical requirements in project activities (e.g. transportation, movement, supplies and materials) including preparation of the weekly Travel request and consolidation of the monthly movement plan for the team.
Support the Supply Chain Management specially that procurement plan is in place for projects in coordination with project team and Logistic department.
Support the overall management and allocation and the use of the equipment and fleet
Objective 6: Safety and security
Ensure staff safety and security in line with Action Against Hunger's safety and security protocol and policies and reports incidents to Logistic coordinator and Country Director
Monitor, analyse security context and report to line manager and security focal person in Manila
Adhere to the Mission Security Reporting system and submit the reports requested on-time
Respect the Security rules of Action Against Hunger and coordinate with the Logistics Coordinator
Report any security or other incidents in the field that may interrupt project activities directly CD and Logistic Coordinator
Ensure the respect and compliance of the mission security rules by the team
Support the implementation, revisions and drawing protocols of the security management and business continuity plans
Do you meet the profile required criteria?
Master's degree in economics, Sociology, International Development, Political Science or International Relations
Knowledge of project management including financial management tools, logistics and security management
Ability to write technical donor reports and proposals in English.
Training and capacity building experience
Good analytical skills and a good understanding of the problematic of conflict / crisis.
Knowledge in partnerships development and alliances is desirable.
Knowledge of donor's landscape in the Philippines -Strong Knowledge in Humanitarian/ cooperation/international relationship
Strong skills in coordination, program management, mentoring, coaching and capacity building.
Experience in managing projects with an INGO. - Knowledge of donor guidelines and procedures.
Should be able to work independently and with minimal supervision from the capital office
Previous experience of at least 5 years in a similar position
Experience in managing and supervising administration/finance, logistics, HR, programs and security staff
Experience in dealing with high level authorities and representation
Managing partners and consortium
Experience in working and managing teams and resources in insecure context with capacity to face a stressful situations
Additional experience in working with conflict and climate crisis affected population and communities in the Philippines.
Having cluster leadership experience is desirable.
Experience in representation, community's development and participation, institutional development and setting up of partnerships with local partners
Excellent English and Filipino speaking and writing skills required. Knowledge of local language is an advantage.
Good knowledge of Office package (Teams, Outlook, Word, Excel and Powerpoint)
Valuable prior experience in issues related to the promotion of gender equality and child rights or personal commitment to gender equality and child rights.
Our remuneration package:
Compensation: based on Action Against Hunger grid.
Benefits: health insurance, accident and life insurance, leave entitlement, government-mandated benefits
Project-based Employment
Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.
ReliefWeb

Masbate City, Masbate
Permanent
Full-time