grants Officer - opportunity 2.0Education Development Center

Company Description
Education Development Center (EDC) is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity, with a focus on vulnerable and under-served populations. Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the world.
EDC promotes equity and access to high quality education and health services and products that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. We support an inclusive workplace culture that embraces many perspectives and broadens our understanding of the communities we serve, enhancing and enriching our work.
EDC is committed to equity, diversity, and inclusion in the workplace.
Project Description
The Opportunity 2.0, a 5-year program funded by the United States Agency for International Development (USAID), aims to strengthen second-chance education programs for vulnerable out-of-school youth in the Philippines. The O2 collaborates and works with national and local systems supporting youth, in order to provide 180,000 youth with the skills and opportunities to improve their education, employment, and livelihood outcomes.
Achieving this vision will require a multi-faceted, systems-strengthening approach that aligns the formal education system, markets, and youth "sub-systems" at the regional levels. This will be achieved by providing experienced project personnel embedded in government departments; further aligning the input of technical assistance; and maximizing opportunities to bring together the respective stakeholders to identify and refine synergies and transition pathways for youth, particularly between Department of Education (DepEd)'s Alternative Learning System (ALS) program and the Technical Education and Skills Development Authority (TESDA).
Job Description
The Grants Officer - NCR will coordinate and support the administration (from the call for application stage to the end of the life of the grant) of all grant awards under O2 program within the NCR Regional Hub. The NCR regional hub currently includes four (4) sites: Angeles City, Legazpi City, Quezon City, and Valenzuela City. An additional project site may be added to the NCR Hub before end of 2021.
The Grants Officer will report to the Manila-based Grants Manager and will ensure effective and efficient grant making processes. In coordination with the Grants Manager, s/he is responsible for ensuring the preparation, implementation, monitoring, and completion of project accompaniment local grants and grants to higher education institutions, ensuring compliance with the financial management, reporting, and accountability requirements of USAID and EDC. The Grants Officer - NCR will implement the component based on the EDC Grant Manual and the process for the project's grant program in compliance with USAID regulations.
Essential Functions
The Grants Officer's specific responsibilities will include, but are not limited to:
Support the Grants Manager in the administration of the O2 grants program, ensuring compliance with EDC and USAID guidelines
Participate in site visits of current and future grantees, evaluating usage of grant funds and administrative areas to determine level of risk; provide recommendations to grant execution based on assessment.
In consultation with the Grants Manager, provide direction and guidance to Grantees on fund management and control, as needed.
Support the Grants Manager in the conduct of post-award orientation meetings with the grantees to ensure that all terms/conditions of the contract /grant were understood.
In coordination with the Grants Manager, perform periodic evaluations in order to review compliance with grant requirements and EDC/USAID regulations. Detect and resolve implementation problems.
Support the Finance Manager and Grants Manager in the administration and oversight of grant expenditures in accordance with EDC and USAID guidelines.
Maintain good reporting processes for all grants, reporting any grants pipeline issues to management on a monthly basis.
Monitor milestone table budget to ensure project expenditures versus milestones and milestone means of verification.
Collect progress reports on the implementation of milestone activities.
Assist with tracking costs of grants
Maintain and update a detailed grants status calendar and grants filing system (physical & electronic)
Other Duties
Ensure EDC compliance with government and USAID requirements
Ensuring the proper presentation and safekeeping of accurate and complete supporting information for audit purposes
Assisting in the preparation of all supporting information for audits and contacting finance and accounting staff as needed
Guarantee the reliability and integrity of supporting documentation and reports
Understand the terms of the USAID grant, specifically the expected results of the project, and ensure compliance with the requirements.
Understand USAID regulations, coordinate with EDC headquarters for consistent interpretations, and ensure they are applied appropriately when appropriate.
Assist with periodic reports as appropriate and submit contributions in a timely manner
Demonstrate a high level of professionalism when it comes to sensitive and confidential documents and information, and with coworkers and EDC partners
Provide support for other special initiatives related to job scope and description
Comply with project and organizational policies concerning security, human resources, financial and grants management, the confidentiality of information, and the like Comply with EDC's administrative and HR regulations, including policies and procedures on performance management and annual performance review
Perform other duties as may be assigned.
Organizational Relationships and Employment Status
Reports to Grants Manager
Supervise: N/A
Based in Pasig City, NCR with travel to all project sites
Regular, full-time employee
Qualifications
MINIMUM QUALIFICATIONS
Education:
A Bachelor's degree and 5 years of directly relevant experience required.
Skills and Experience:
At least 5 years of relevant work experience in a similar position
Familiarity with USAID regulations
Strong writing and editing skills
Proficiency in Excel and MS Word
Experience in budget review and monitoring of development projects, preferably USAID-funded
Experience in budget analysis and cost controls in development projects
Demonstrated capacity to work effectively with teams
Excellent people skills at all levels, cultural sensitivity, ability to work well under pressure, negotiate diplomatically, and the ability to work well in a multicultural and multi-disciplinary work environment
Excellent oral communication skills in Filipino and oral and written communication skills in English
Ability to prepare presentations and reports
Willingness to work and travel in all project areas
Language:
Fluency in Filipino and English.
These ToR will need to be periodically reviewed and updated to respond to evolving needs of the Youth Opportunity 2.0 Project
Additional Information
Due to the volume of applications submitted, only finalists will be notified. No phone calls, please.
EDC is committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women, minorities, and individuals with disabilities are encouraged to apply.
Note: EDC doesn't solicit for money from applicants at any level of the recruitment & selection process.
Education Development Center

Pasig City, Metro Manila
Permanent
Full-time