general administration Executive Assistant iiTelus

Description and Requirements
Position Summary
The Executive Assistant is responsible for handling a wide range of administrative and executive support related tasks for one or more executives.
Functional Responsibilities
Responsible for regular calendar management, requiring frequent interaction with both internal and external executives and assistants, as well as internal groups, to coordinate a variety of executive meetings and other appointments.
Answer calls and direct them to the appropriate party promptly and efficiently.
May communicate and handle incoming and outgoing electronic communications on behalf of the executive/s.
Assist executive/s with preparation of presentation materials or financial data reporting. Review and summarize miscellaneous reports and documents. May participate in meetings as required, and document/distribute minutes of meetings and other materials as may be necessary.
May manage multiple projects, following through on issues in a timely manner.
Arrange travel schedules, required visas, reservations and other related requirements for executive management as needed.
Process all transactions pertaining to payment of corporate credit card, advances or liquidations.
Qualifications:
Bachelor's degree in any field.
3+ years experience supporting at the executive level
Strong MS Office skills are required, as well as Internet research abilities
Experience scheduling travel arrangements for management
Excellent calendar management skills, including the coordination of complex executive meetings
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
Must be exceedingly well organized, flexible, and able to work independently with little or no supervision.
Expert level written and verbal communication skills, strong decision making ability and attention to detail.
Required Language(s) English
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Telus

Iloilo City, Iloilo
Permanent
Full-time