general admin and Finance AssistantHirearchi

Salary: $1,300 - $1,600Working Schedule: 8:00 am 5:00 pm Pacific Standard TimePosition OverviewWe are seeking a detail-oriented and organized General Admin & Finance Assistant to support our clients growing multi-division operations. This role combines financial administration with general business support, requiring someone who thrives in a fast-paced, multi-faceted business environment spanning hospitality, fitness, and real estate sectors.Financial Administration (30%)
Maintain accurate financial records across all our clients business divisions using QuickBooks Online
Process accounts payable and receivable for restaurant, fitness, and real estate operations
Reconcile bank statements and credit card transactions
Assist with monthly financial reporting and budget tracking
Manage expense reporting and reimbursements
Assist with payroll processing coordination
Assist in monitoring cash flow and financial analysis
General Administration (70%)
Provide administrative support to business and finance manager
Coordinate meetings, appointments, and travel arrangements
Maintain filing systems and corporate records
Assist with vendor management and contract administration
Support franchise operations documentation and compliance
Handle correspondence and communications across multiple business units
Assist with special projects and operational initiatives
Coordinate with property management and real estate activities
Support new location openings and business development activities
Required Qualifications
Minimum 5 years of experience with QuickBooks Online
2+ years of experience in bookkeeping, accounting, or finance administration
Strong proficiency in GSuite and Microsoft
Experience in multi-location or multi-division business operations preferred
Background in hospitality, restaurant, fitness, or real estate industries strongly preferred
Excellent organizational skills and attention to detail
Strong written and verbal communication skills
Ability to handle confidential information with discretion
Experience with franchise operations is a plus
Preferred Qualifications
Degree in Accounting, Business Administration, or related field
Knowledge of franchise business models and royalty structures
Familiarity with commercial real estate operations
Experience with expense management systems
Basic understanding of payroll processing
Skills & Competencies
Technical Skills: QuickBooks mastery, advanced Excel skills, database management
Analytical Skills: Financial analysis, budget variance reporting, data reconciliation
Communication: Professional correspondence, cross-departmental collaboration
Organization: Multi-task management, deadline adherence, process improvement
Adaptability: Comfort working across diverse business sectors and operational models
Hirearchi

Metro Manila
US$1,300-1,600 per month
Permanent
Full-time