finance and Administrative OfficerSustained Health Initiatives of the Philippines (SHIP), Inc.

FINANCE AND ADMINISTRATIVE OFFICER
Reporting to the Executive Director, the Finance & Administrative Officer (FAO) will be responsible for leading and managing all Finance and Administration-related activities of SHIP, in line with Philippine law and the organization's vision & mission, policies and procedures.
The FAO's duties will include tracking cash flow, creating and monitoring project budgets, and financial planning. The FAO will also be an integral part of designing grant proposals, and tracking financial expenditures to generate grant reports for funders. This is a full-time position with a two-month probation period. Salary is commensurate with experience, with mandated benefits.
Responsibilities
· Implement SHIP's financial and administration systems by providing leadership and coordination of the administrative, business planning, accounting, and budgeting efforts of the organization;
· Administer internal control policies, guidelines, and procedures for activities such as budget administration, cash management, and accounting;
· Prepare financial statements, activity reports, financial position forecasts, and annual budgets, and/or reports required by regulatory agencies;
· Assume overall responsibility for donor financial reporting, ensuring compliance with any legislative and donor requirements;
· Be the focal point for any internal or external audits - including the provision of supporting documentation;
· Oversee core payroll services including processing monthly payroll and statutory and internal deductions and maintaining payroll records;
· Ensure that all expenses are approved, authorized and efficiently processed in accordance with Finance and procurement policies of the organization;
· Monitor all financial activities and keep the Executive Director and the Board of Trustees advised of all situations which have the potential for a negative impact on internal controls;
· Participate in the design of grant proposals and explore possibilities for the investment when applicable;
· Line management of the Project Officers and teams, Bookkeeper and Assistants to ensure internal controls are in place and being followed;
· Deliver finance training and orientation to Project staff as needed;
· Develop and implement policies and procedures to improve office operations and the function of the finance and admin unit;
· Ensure that annual registration process and other reportorial requirements for the office are carried out and compliant with Philippine law.
Required Qualifications:
· Licensed CPA
· Experience in working at a non-profit, community-based organization or social enterprise
· At least 3-5 years of experience in a similar position
· Experience in accounting for funds from international funders, including grant audits
· Good understanding of Philippine legal and labor law requirements for NGOs
· Knowledge of financial regulations and accounting procedures
· Excellent analytical and numerical skills
· Highly organized and detail-oriented
· Experience in Quickbooks or other online account systems
· Adept at using MS Excel, Word, and Google Sheets and similar office programs
· Trustworthy with sensitive information
· Enthusiastic, patient, flexible and good-humored
Travel Requirements:
· Minimum of 50%, with work-from-home schedules, and traveling to Clinic site, and to clients, as necessary
Qualified applicants should send a cover letter, resume and contact information of 3 references as soon as possible.
SHIP is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.