finance and Administrative AssistantNIRAS Asia Manila Inc.

Job Description
What you will do on Finance
Receive all incoming documents, such as memos, cash advances, invoices for payment and liquidations and all other related documents;
Process preaudit requests for payments, POs and ensure completeness of supporting documents before endorsement for payment;
Prepare payments/checks for approval by authorizer via MBOS;
Prepare Disbursements, Cash Receipts and Journal Vouchers for the Finance Manager's Review
Record journal entries with appropriate class and location account in QuickBooks for review of the Financial Manager;
Assist the FAM and respective Project Managers in the monthly monitoring of budgets for contracted projects;
Process Petty Cash Expenses
Assist in controlling and monitoring that all expenses are in line with the approved forecasted budget;
Maintain and timely filing of digital files, scanning of paid payment vouchers, journal vouchers with supporting documents and other related financial documents of each transaction;
Support the FAM with reconciliation and BIR reporting
What you will do on Administration
Assist the FAM in administrative and HR matters and help ensure understanding and compliance of employees;
Provide administrative and clerical support;
Assist in the logistical requirement of the team and contracted project as needed;
Coordinate and maintain recording of weekly timesheets in QuickBooks;
Take accurate minutes of key meetings;
Carry out other tasks as assigned by the FAM or the Managing Director;
Minimum Qualifications
Bachelor's degree in Accounting, Business Administration, Finance or similar relevant field;
Minimum two years' relevant working experience, preferably with nongovernment agencies;
Demonstrated basic accounting knowledge and experience;
Excellent working knowledge of MSOffice (Excel, Word and PowerPoint);
Preferably has experience working with QuickBooks;
Good English command and with financial and analytical skills;
Detailoriented and able to work independently
Initiativetaking proactive personality with a and ability to multitask