finance & ADMINISTRATIVE ASSISTANT (property management)GD Prime Property Management Corporation

Duties & Responsibilities:
Finance & Accounting Duties
·To discharge his/ her finance and accounting duties under the ultimate functional direction of the corporation's duly- elected Treasurer
Ensuring the integrity of the corporation's accounting system, whether manually or electronically
·Proper and timely recording of all financial transactions in the Corporation's duly -registered books of account consistent with its official Chart of Accounts
Proper and timely documentation of all financial transactions of the Corporation and the orderly filing of the corresponding records thereof that would allow for their ease of retrieval and / or examination by its authorized representatives
Routine reconciliation of bank statements and closing of books of account on a regular monthly basis
Thorough review of bills prior to processing thereof for management approval of recommended payment (if justified) and subsequent check preparation for routing to authorized signatories
Processing and implementation of duly- authorized banking transactions and direct inter-action with personnel of the bank concerned
Routine preparation and issuance of all unit-owner/ tenant billings duly authorized by the Corporation's Board of Directors as prescribed under its By - Laws
Timely collection of accounts receivable and issuance of corresponding receipts
·Routine preparation of monthly internal financial statements in accordance with the Corporation's approved format, the regular Management Reports in place, updated financial forecasts and projections as ever-changing developments may periodically require , and such other financial analyses as corporate management may so require from time to time
Preparation, under the auspices of the Corporation's duly - elected Treasurer, its proposed Annual by the Corporation's Board of Directors
Periodic consultation with both his/her Head Offices Accounting Department and/or the Corporation's own independent Auditor as to the proper accounting treatment for its financial transactions
Responding to Unit Owners /Residents regarding specific billing concerns and/ or issues
Processing of routine compliance with the Corporation's reportorial obligations to both the Securities and Exhange Commission ("SEC") and the Bureau of Internal Revenue ("BIR") as well s other regulatory agency requirements that he/she may be required to process by the Building Administrator.
Administrative & Functional Staff Support Duties
To provide administrative staff support services to his/her immediate administrative superior- ie., the Corporation's duly- designated Building Administrator to whom certain powers of the President under its By-Laws will be selectively delegated as may be deemed appropriate by the Board of Directors and / or the President to enable him/her to properly and efficiency discharge his/her fundamental duties and responsibilities under this Agreement as GPPMC's principal agent assigned project
To provide such functional staff support as may be needed by the Corporation's duly -elected Principal Officers from time to time
To ensure, the proper and orderly maintenance, preservation and safeguarding of the Corporations vita files, records, and documents, expected to remain under his/her direct custodial care at all times
To ensure the systematic recording and orderly flow of all incoming and outgoing corporate communication
To coordinate the convening of any and all formal meetings called by the Corporation
To handle such other administrative staff support duties and responsibilities as may be required by the Corporation from time to time
Qualifications Required
·Bachelor's/College degree (preferably a Management , or Finance major with working knowledge of Accounting, of course)
Adequate work experience exposure in the fields of both finance and accounting
Systematic worker with strong organizational skills and an ability to meet deadlines
Attentive to detail and vigilant about protecting the integrity of business transactions
Good interpersonal, a s well as oral and written communication skills - both in English and Tagalog