finance, administration & Procurement OfficerWorld Vision International

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories!
Employee Contract Type: Local - Fixed Term Employee (Fixed Term)
Job Description:
This position supports the WV North Korea Director and the team in managing all Finance, Logistics and Administration related functions and ensure WV North Korea team delivers efficiently in all these three functions, including:
Ensuring proper and accurate budgeting and financial management of the DPRK program and its project
Managing procurement activities to make sure that ministry supplies are shipped to the DPRK according to annual plans set by the office, and in accordance with various international sanctions laws.
Managing Budget and Finance of the DPRK Program by:
In collaboration with Program Director and Operations Manager, prepare annual budget, revised budgets for each program as well as for Fragile Context Special Fund (FCSF) in according with WVI requirements
Review, prepare, and record all transactions into accounting database
Prepare or request for payments to suppliers and staff
Produce financial reports regularly for each project, for FCSF, consolidated reports, reconciliations, aging reports, schedules based on requirements of WVI and donors, and share/discuss with relevant stakeholders
Perform financial forecasting for FCSF, each project, for and discuss with Program Director, Operations Manager for timely decision making
Preparing for Internal audits as necessary
Managing payrolls
Procurement
Execute Market Assessment, Supplier Pre-Qualification (including Blocked Party Screening), RFQ/RFP process based on the sourcing strategies developed on the procurement plan, and contract strategic items. (Planning & Strategic Sourcing)
Preparation of documents for submission to Procurement Committee, Finance HoD, Management ensuring their comprehensiveness to allow an informed decision-making and proper documentation is maintained. (Planning & Strategic Sourcing)
Receive incoming Purchase Requisitions (Pending Buyer Action), verifying specifications and completeness, conduct sourcing event, update the PR with actual supplier record and release PR to PO for approval. (Procurement execution)
Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers (Procurement execution)
Analyse supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement. (Supplier Contract and Relationship Management)
Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines and provide advice to management regarding any challenge / risks / impractical process/procedures. (Process, Procedure and Policy)
Work closely with Operations Manager to ensure that all transactions are covered under our existing sanctions exemptions and licenses from the US Government and the United Nations.
Logistics;
Identify network of 3PL to support DPRK operations through market assessment and coordinate with other humanitarian actors for share logistic operations.
Maintain all correspondence and documents relating to logistic arrangement including confirmation from receiving end.
Administration
Assist the Project Director in setting up appointments, meetings, and managing his calendar
Serve as the Time Keeper for US-based Operations Manager by submitting time sheets to GC in a timely manner
Liaise with IT as necessary on behalf of the WVNK office
Assist with booking travel and preparing for trips
Work with the WVNK team during special events
Travel
Travel to the DPRK to learn about and to remain familiar with in-country logistics and project operation in general
Travel to China to meet with local vendors and to establish in-person contact
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE:
At least 3 years experiences working in NGO financial management role including procurement & logistics experience
Familiarity with fragile or restricted contexts is preferred. Previous experience with WV will be an added advantage
University Degree in Supply Chain management, Financial management, business administration, or equivalent professional qualification (CIPS)
Knowledge of accounting and supply chain software system (preferably, SunSystem) and PMQ&A
Good command of English
Good communication skills
Good negotiation skill
Applicant Types Accepted: Local Applicants Only
World Vision International

Manila City, Metro Manila
Permanent
Full-time