finance Admin AssistantInside Out

** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT." PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH"JOB TITLEFinance Admin AssistantJOB IDHARDIA1INDUSTRYReal Estate + Medical PracticeLOCATIONLATAM / PHJOB STATUSFull TimeWORK SCHEDULE9am to 6pm EST or PST (Possible Flexible)SALARY$7-$8 per hour minimumTARGET START DATEASAPROLE OVERVIEWAbout the ClientOur client is a diversified company involved in real estate development and medical practice management.About the Role:As the client's operations expand, they are seeking a proactive, detail-oriented, and reliable Virtual Assistant who can support key administrative functions particularly bookkeeping, scheduling, and property management coordination to help streamline daily workflows and support long-term business growth.Key ResponsibilitiesBookkeeping & Financial Admin
Maintain accurate and up-to-date financial records
Collaborate with external CPA to prepare monthly and quarterly financial summaries
Assist with invoice tracking, payment reminders, and expense categorization
Use tools like QuickBooks Online for day-to-day bookkeeping
Prepare financial documentation for tax filings and audits
Property Management Support
Coordinate maintenance requests between tenants and vendors
Manage communication and scheduling with tenants, especially for 20+ units (including residential buildings and homes)
Maintain and update property management CRM systems
Track rental payments, lease expirations, and other critical timelines
Executive Assistance
Manage calendar scheduling across multiple business ventures (real estate + medical practices)
Organize and coordinate virtual meetings
Perform research and data entry as needed
Handle general administrative tasks to relieve the CEO of operational burden (NB!)
Qualifications & Skills
Minimum 5 years experience working remotely for U.S.-based companies
Proven bookkeeping / accounting experience (ideally supporting real estate or medical businesses)
Proficient in QuickBooks Online
Strong written and verbal English communication skills
Reliable internet connection (Fiber/cable preferred) with backup power options * Demonstrated discretion and trustworthiness, especially when handling sensitive financial data
Experience or familiarity with property management tools and processes is a strong plus
College degree in Accounting, Finance, Business, or related field preferred
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Inside Out

Philippines
US$7.00-8.00 per hour
Permanent
Full-time