facility CoordinatorCBRE

Job Description The Facilities Coordinator develops and plans the inspection and preventive maintenance of a premise or building assignment. It assigns and schedules workload and resource distribution needed to execute the 52-week planned preventive Job Description The Facilities Coordinator develops and plans the inspection and preventive maintenance of a premise or building assignment. It assigns and schedules workload and resource distribution needed to execute the 52-week planned preventive maintenance activities. It helps ensures compliance on mandatory, regulatory, and statutory health and safety standards of CBRE, client-mandated certification requirements, and in-country laws. Core Responsibilities .Development of site/premise 52-week preventive maintenance planners .Routine and governance reviews and update on 52-week preventive maintenance planners .Liaises with Site Facilities Manager to effectively plan and assign workload and resource distribution following the predetermined frequency (daily, weekly, monthly, quarterly etc.) .Validates plan upload in account CMMS .Collaborates with Supply Chain on delivery changes and strategies .Partners with Business Intelligence (Data Scientists) to understand and prevent repeat work order performance and completion issues .Coordinates with relevant PO/PR teams on PO raising, PO follow-through, and approval completion .Teams up with CMMS Admins, FM Operations Lead, Site FM on development, review, upload, revision, and execution of planned preventive maintenance activities .Partners with Health, Safety, and Environment Manager to enforce workplace organization, client, and in-country HSE practices and regulations .Delivers efficient tracking, cost control, and increase the life expectancy of assets and reliability of any facility's mechanical and electrical systems .Provides frontline support and back-up to site FM team, FM operations, for business continuity as required .Extensive Knowledge on Facilities Management domain specific but not limited to: .Work Order Management .Reporting & Analytics .PPM Management .Data Asset loading .Switchboard .CMMS Administration .Purchase Order Management .Responds to client inquires and concerns with a customer-centric and quality mindset .Assigns work orders to multiple technicians, subcontractors and vendors .Communicates work orders to technicians and assists management in resolving problems .Serves as a layer of governance on reactive, statutory, and preventive open and closed work orders checks status with the appropriate technician or vendor as appropriate .Maintains files on work orders, proposals, and department files .Creates vendor files and checks accuracy on completed paperwork submitted by vendors .Trains vendors on work order and billing procedures .Processes invoices and ensures proper cost center coding .Assists with the inspections on the facility campus .Supervisory responsibilities .No formal supervisory responsibilities in this position however, will engage to provide training and assistance such as process and technical guidance to peers and new hires. May coordinate and assign tasks to co-workers within a work unit and/or project with team lead guidance. .Guide other team members on projects/accounts to ensure meeting client's expectations Resolve issues relevant to process .Committed in participating in knowledge advancements such as workshops, trainings, refresher and upskilling to help drive competency within scope of support .Other duties may be assigned. Qualifications .Bachelor's degree (BA/BS) from 4-year college or university required .Experience of 3 to 5 years in a Shared Services Center, Corporate Real-Estate, Facilities Management, Property Management .Strong customer service and interpersonal skills Ability to interact with different enterprise stakeholders, clients, and business partners .Good understanding of facilities and housekeeping management .Microsoft Office or Office 365 proficient .Understanding of basic ISO and other external audit standards .Six Sigma Yellow Belt is preferred .Knowledge of PowerBI, Google Suite, Peoplesoft, ServiceNow, CMMS, MyBuy, SI7 and Salesforce will be added advantage .Strong analytical and problem-solving skills .Quick learner and sharp attention to detail .Good coaching and communication skills .High standard and regard to quality and integrity .Excellent written and verbal communication skills .Extensive experience in account reconciliation .Strong time management and organizational skills .Ability to effectively present information on levels of stakeholders
Monster

Makati City, Metro Manila
Permanent
Full-time