executive Virtual AssistantOutwork Staffing

Schedule: 7PM to 2AM Manila/ 3AM - 10AM PST
Location: Fully Remote (Manila, PH)
Salary: 1200 - 1500 USD/month
A dynamic architecture and landscape office based in San Diego, California, is actively seeking an Executive Virtual Assistant to join its team. The successful candidate will play a crucial role in providing invaluable support to the founder and ensuring the seamless functioning of office operations.
As a Executive Virtual Assistant your responsibilities will include but are not limited to:
Calendar Booking:
Efficiently manage and organize the executive's schedule, ensuring appointments and meetings are scheduled optimally.
Streamline communication by reviewing and forwarding emails to the appropriate individuals.
Contract Administration:
Oversee active contracts with clients, providing essential support to the financial department for timely billing.
Collaborate with Project Managers to address changes in contract scope, drafting necessary amendments for review by the executive.
City Portal Management:
Access city portals to check permit statuses and facilitate the permit application process.
Update and maintain spreadsheets related to city permits, ensuring accuracy and completeness.
Back of House Support and Data Management:
Handle all scope and date change information, updating relevant spreadsheets promptly.
Provide assistance to Project Managers in various administrative tasks, ensuring smooth project execution.
Excel and Smartsheet Expertise:
Utilize Excel and Smartsheet for data management, reporting, and analysis.
Proficiency in Excel is a must, with the ability to navigate and create complex spreadsheets.
Update and maintain spreadsheets related to client and project data, ensuring accuracy and completeness.
Requirements
Proven experience as an Executive Assistant or similar role.
Strong organizational and time-management skills.
Excellent communication skills, both written and verbal.
Familiarity with contract administration and financial processes.
Proficient in Microsoft Excel and Smartsheet.
Ability to adapt and thrive in a fast-paced environment.
Are you a detail-oriented and proactive professional seeking a collaborative work environment? Don't miss out on this exciting opportunity! Apply now!
Outwork Staffing

Manila City, Metro Manila
US$1,200-1,500 per month
Permanent
Full-time