EXECUTIVE SECRETARYUnited Coconut Planters Bank (UCPB)

Job Responsibilities:
Performs various secretarial functions such as arranging appointments for the group/division head, taking dictation, typing/transmitting/receiving/filing memos and other forms of correspondence and placing/receiving/screening telephone calls.
Provides administrative support by preparing reports, handling information requests, and other general office duties such as ordering supplies and maintaining records management database systems
Types reports, memos, letters and other documents using relevant computer software.
Transmits and receives memos, letters and other documents and checks for completeness of information or documents that the immediate superior may require of incoming reports/memos.
Maintains confidentiality and manages the proper safekeeping of files, records, reports, and all other documents.
Monitors and submits Officers' Monthly Attendance Reports (OMAR) to Human Resources Group.
Qualifications:
Must maintain good working relationship with immediate superior and other associates of the bank, subsidiaries and affiliates, in order to meet the Bank's goal in providing services the fastest, but at the least cost.
Must be confident when interacting with other associates of the bank, subsidiaries and affiliates and to clients.
Must be detail oriented and an attentive listener / note taker whenever instructions are given and give suggestions (if necessary) to efficiently discharge his/her functions.
Must have good communication skills, both in written and verbal.
Must be proficient with computer software operations, such as word processing, preparation of spreadsheets and slide presentations. Must also be comfortable adapting to new technology.
Must be knowledgeable with equipment such as fax machines, photocopiers, laptops, projectors, as well as troubleshooting equipment.
Must exhibit strong customer service orientation.
Must be able to multitask while maintaining an organized work environment and efficiently manage a system in files/records keeping.
Must be a person of integrity and maintain confidentiality in handling sensitive documents or knowledge. At no time should sensitive information be leaked.
The position also requires ingenuity, initiative and judgment, in solving problems, especially in dealing with clients and other units of the bank.