Executive SecretaryAviacon M&B Company

EXECUTIVE SECRETARY
 
Minimum Qualifications
Graduate of any four (4) year business course.
Proven experience as executive secretary or similar administrative role, at least 2 or 3 years' experience in related function;
Proficient in MS Office, Good interpersonal skills, Good command of English language (verbal and written);
Excellent organizational and time-management skills, ability to handle pressure.
Outstanding communication and negotiation abilities, Integrity and confidentiality; attention to detail, multi-tasking, problem-solving, and innovation.
Strong analytical and planning skills;
Excellent problem-solving skills;
Job description
The Executive Secretary will provide high-level administrative support to the General Manager, and other members of the Senior Management.
Schedules appointments and maintains a calendar of activities for the Senior Management.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior management.
Receives incoming communication or memos on behalf of senior management, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Prepares board materials and assists in Board and Stockholders' Meetings.
Provide vital support, both inside and outside the office. Act as the point of contact among executives, employees, clients, and other external partners.
Receives and places calls for the Senior Management.
Handles and maintains personal files for the Senior Management
Proofreading and editing documents for the Executive team
Arrange travel schedules, accommodation, and reservations for executives and officers.
Prepares materials for the Corporate Planning Session.
Provide support to the other departments on their transaction/deals when needed
Assist and help HR and Admin department monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
Assist and help the Human Resources department in company activities and events.
Other tasks that may be assigned from time to time that will support organizational goals and objectives