Executive Secretary to the presidentUNITED IMUS DOCTORS INCORPORATED

Description
Duties and Responsibilities:
Executes administrative policies, rules and regulations and standard operating procedures of the company;
Files memorandum, correspondences and other records;
Establishes system of record keeping and maintains up to date and comprehensive records and reports;
Maintains the orderliness and safekeeping of file documents;
Attends to telephone calls and visitors;
Schedules appointments, meetings and coordinates with all concerned parties;
Assists in the planning and preparation of Board of Director's meetings and other conferences;
Responsible for preparing confidential documents from the Office of the President;
Arranges travel schedules and reservations;
Prepares notes, reports and routine correspondence;
Responds to public inquiries if any;
Releases documents, properly logs and dispatches these accordingly;
Prepares and submits accurate reports on time;
Compiles memorandum, and other important incoming and outgoing records;
Coordinates all contracts to signatories for final review/approval;
Schedules and books meetings at the Conference Rooms, AVR, and Board Room;
Safekeeping of function room's keys;
Monitors and controls borrowing of different Administrative properties of different departments; and
Performs other related functions as assigned by the immediate supervisor.
Qualification:
Graduate of any four-year course from a reputable college or university
Competencies:
Ability to respond to common and complex inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to effectively present information to top management and public groups. Ability to write letters/correspondences to customers.
Excellent in Office Administration
Must have an understanding of relevant legislation policies and procedures.
Very good planning and organizing skills.
Experience:
Two to three years related experience and/or training; or equivalent combination of education and experience.
Requirements
Minimum education level: Bachelor ́s Degree
Years of experience: 2
Language(s): ,English
Availability for travel: No
Availability for change of residence: No
People with disabilities: Yes

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