Executive Secretary - japanese speakerMitsui & Co. (Asia Pacific) Pte. Ltd. Manila Branch

QUALIFICATIONS:
Must be a Japanese speaker (at least N3 level)
With excellent communication skills in English
Pro-active, with business-sense and accounting-sense
Candidate must possess at least Bachelor's/College Degree in any field
Preferably 1-4 years experienced employee specialized in Secretarial/Executive & Personal Assistant or equivalent
Other Required Skill(s): Organization, Planning, Administrative, Time-management, Multi-tasking
Must be proficient in using Microsoft Office
GENERAL JOB DESCRIPTION:
Performs secretarial tasks for the Branch General Manager (BGM)
Carries out miscellaneous administrative tasks for the General Manager (GM) of Corporate Division
Attends to other duties and responsibilities that may be assigned/requested by BGM and GM of Corporate Division from time to time
SPECIFIC JOB DESCRIPTION:
For BGM and GM of Corporate Division
Organizes and manages the schedule of BGM and GM of Corporate Division
Arranges monthly GM's meeting and prepares the minutes of the meeting
Sets appointments of guests and attends to them
Books hotels, restaurants, and flights (domestic and international)
Facilitates the preparation of corporate lunch and dinner
Handles golf bag and gold play reservations, and updates monthly dues of golf membership
Facilitates Christmas cards and giveaways distribution to corporate clients and suppliers
Prepares all monthly expenses and reimbursements
Manages newspaper and magazine subscriptions
Summarizes GM's news articles and submits the summary to the sections concerned