Executive AssistantBPI/MS Insurance Corporation

JOB SUMMARY:
To be able to utilize knowledge and trainings in order to effectively perform duties for executive management of the company such as but not limited to routine clerical and administrative functions such as drafting correspondence, scheduling appointments or managing calendars, organizing and maintaining paper and electronic files, preparing reports, screening calls and providing information to callers.
Duties and Responsibilities:
1. Perform duties assigned by the President such as scheduling appointments, preparing reports as required and other such tasks that may be assigned.
2. Effective liason with other groups in behalf of the President.
3. Assist other Japanese expats and other officers in their various requirements.
4. Pay all the necessary billings (globe, golf, membership dues and fees etc.) on time.
5. Monitor renewal of comprehensive motor car/CTPL, condominium contract, golf playing rights, work permit, visa of Japanese expats.
6. Any other work that may be assign from time to time.
Qualifications:
Associate or Bachelor's Degree
At least one year experience for high-clerical and administrative tasks.
Coordination of requests between the executive management and other groups.
Interface or exposure with Japanese expats and other executives.
Strong written and verbal communication skills
Organizational Ability
Good time management
Good working relationship with all departments
Able to maintain confidentiality of all information and documents.
Technology skills (can work with office software programs, spreadsheets, databases, word presentation, graphic software, etc.)
Can work with less supervision