Executive AssistantGolden ABC

JOB PURPOSE
Provide full assistance to the executives by undertaking administrative & support duties.
JOB DUTIES AND RESPONSIBILITIES
Record and maintain the executive's appointment schedule by planning, scheduling, and organizing meetings, conferences, teleconferences, and travel.
Organize meetings and assemblies by coordinating and monitoring of reservations and other related matters.
Assist in the executive's day to day needs.
Keep an organized record of documentation signed by the executive.
Prepare travel itineraries, secure visas and travel documents, hotels, secure travel tickets or transportation requirements of executives' for business trips. Facilitate seat reservations, check in and other special requirements.
Facilitate renewals and secure all necessary documentation and IDs for the executive.
Facilitates travel agency billings.
Acts as liaison between executives and other department heads and managers.
Review and organize all documents for approval of the executives.
Monitor and upkeep inventory of supplies and equipment.
Facilitate international travel for the company.
Prepare payments, reimbursements, cash advances and liquidations of the executive office.
Handle incoming and outgoing communications.
Coordinate with other subsidiaries as needed.
Perform other tasks and activities assigned.