EXECUTIVE ASSISTANTScott Park Group

Job Summary:
As an Executive Assistant, you will play a critical role in supporting the efficient functioning of the executive team within our organization. You will provide high-level administrative and clerical support to executives, helping them manage their schedules, tasks, and responsibilities. Your attention to detail, exceptional organizational skills, and ability to handle confidential information will be essential in this role. She works directly with executives.
Qualifications:
· Bachelor's degree or equivalent work experience.
· Proven experience as an executive assistant or in a similar role.
· Excellent communication probably in English language and interpersonal skills.
· Proficiency in office software, including Microsoft Office and scheduling tools.
· Exceptional organizational and time-management skills.
· Strong attention to detail and accuracy.
· Ability to work independently and handle multiple tasks simultaneously.
· Discretion and trustworthiness due to the sensitive nature of executive- level information.
· Experience working in a corporate or executive office environment.
Our Offerings include:
A. Remuneration
1. Flexible work arrangement and a hybrid schedule.
2. Job stability.
3. A wonderful working culture with an Australian company.
4. Incentives to encourage long-term commitment.
5. Retirement fund benefits.
B. Activities
1. Team- building activities.
2. Exciting outings to top destinations.
3. Quarterly Social Club Activities.
4. Free Meals
Responsibilities:
· Calendar Management.
· Schedule and coordinate meetings, appointments, and travel arrangements for executive.
· Anticipate scheduling conflicts and proactively resolve them.
· Ensure executives are well- prepared for meetings by providing necessary documents and information.
Communication:
· Act as a primary point of contact between executives and internal/ external stakeholders.
· Manage and prioritize emails, phone calls, and correspondence on behalf of executives.
· Draft and edit professional documents, reports, and presentations.
Administrative Support:
· Maintain and organize executive files, documents, and records.
· Prepare and submit expense reports and manage financial documents.
· Handle routine administrative tasks such filing, data entry, and office supply management.
Travel Coordinator:
· Arrange travel itineraries, accommodations, and transportation for executives.
· Ensure travel plans align with business objectives and cost- effectiveness.
· Meeting and Event Planning.
· Assist in organizing company meetings, conferences, and special events.
· Coordinate logistics, and audiovisual requirements for meetings.
Confidentiality:
· Maintain the utmost discretion and handle sensitive and confidential information with care.
· Can be relied upon for all aspects of both professional and personal matters concerning the business and the executive.
Problem- Solving:
· Identify and resolve operational and administrative issues efficiently.
· Take initiative to address challenges proactively.
Attitude:
· Risk- tolerant. Willing or open to taking risks.
· Trusting. Belief in a person's honesty or sincerity; not suspicious.
· Optimistic. Hopeful and confident about the future.
· Deliberate. Fully considered; not impulsive.
· Matter of fact.
· Autonomous.
· Supporting.
· Flexible.