Executive AssistantArup

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To provide overall support to the Managing Director across all activities both at a local and regional level. He/ She will ensure effective management of the day-to-day activities for the office of the Managing Director.
Duties and Responsibilities:
Responsible for effectively managing the schedule of meetings and other activities of the Managing Director.
Effective and prompt handling of telephone calls for the Managing Director to maintain and preserve goodwill with clients. The incumbent will also be tasked with maintaining the contacts database of the Managing Director.
Provide efficient administrative support in cascading important announcements and other corporate communications to internal stakeholders; also helps by preparing drafts of correspondences on behalf of the Managing Director.
Arranging and making travel arrangements for the Managing Director, which includes booking airline tickets, hotel reservations, ground travel arrangements, etc.
Assist in the Planning and coordinating of meetings (Mancom, Directors' meeting, etc.); tasked to take the Minutes of the meetings and/or complete documents on behalf of the Managing Director.
Assist the Managing Director in Business Development activities such as drafting proposals and conducting research, as required.
Organizing and maintaining paper and digital files of the Managing Director.
Fulfill responsibilities on other areas of actions that may be required from time to time.
Arup

Manila City, Metro Manila
Permanent
Full-time