Executive AssistantQBE Insurance

Primary Details Time Type: Full time
Worker Type: Employee
The role provides critical support to a Senior Leader and undertakes administrative functions to ensure
that confidential projects, business development, operational and office management are carried out
effectively and efficiently; He/she is fully aware of her executive's goals, able to manage projects that
support the executive's work and has initiative in helping achieve the strategic objectives.
Proactively drive actions on behalf of the Executive, ensure awareness of divisional business plan,
and assist with workload to ensure achievement of business goals and objectives
Manage key projects on behalf of Executive to ensure that objectives are met in line with agreed
timescales....
Adherence to applicable local and global policies, guidelines, and regulations
Establish, enhance and enforce minimum conformed standards of written material to ensure a
professional image is presented at all times.
Liaise with external and internal contacts to ascertain their needs, forward calls and messages to the
appropriate team member and ensure communication processes are fit for purpose. Act as the
professional "face" of the Executive to ensure customer queries are managed professionally and in a
timely manner.
Coordinate with the other Executive Assistants to ensure a smooth and consistent service.
Prepare meeting/conference material (and on occasions present it) e.g. correspondence, reports,
spread sheets, briefing papers, visual presentations etc. to ensure that business information is
presented creatively and clearly and informs decision making and action.
Develops agenda, commissions and coordinates papers, takes minutes and records extracts of decisions and coordinates follow-up actions; Assist in the development and manage the preparation of
documentation e.g. board papers, liaising with relevant business contacts as necessary to ensure
paperwork is promptly distributed and all necessary information available.
Undertake complex diary management, prioritizing functions and appointments, ensuring that
meetings, deadlines, presentations and other duties of the executive are carried out seamlessly.
Assist Executive in dealing with administrative aspects of highly confidential matters such as
acquisitions and delicate staffing matters to ensure that these are handled efficiently and in line with
best practice and high professional standards.
Organize internal and external meetings, book venues and meeting rooms, make arrangements for
equipment and catering and ensure invitations and notes are distributed in a timely fashion to ensure
that all background arrangements are in place which will enable meetings to achieve their objectives.
Organize travel itineraries for the Executive, e.g. travel, accommodation and currency arrangements
to ensure these are made in line with requirements and company policies.
Research, collate, manipulate and analyze base data supporting projects in order to provide up to
date and accurate information which will support the project objectives.
How to Apply:
To submit your application, click "Apply" and follow the step by step process.
Equal Employment Opportunity:
QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.
QBE Insurance

Manila City, Metro Manila
Permanent
Full-time